The Supplier Performance Evaluation Form serves as a critical tool for organizations operating in the Philippines to assess and maintain supplier quality and compliance. This document is essential when conducting regular performance reviews of suppliers, typically performed quarterly or annually, and is designed to align with Philippine procurement regulations, including Republic Act No. 9184 and related DTI guidelines. The form encompasses comprehensive evaluation criteria covering quality metrics, delivery performance, cost management, and service levels, providing a standardized method for measuring and documenting supplier performance. It supports objective decision-making in supplier relationship management while ensuring compliance with local regulatory requirements and business practices.
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1. Supplier Information: Basic details of the supplier including company name, contact information, and contract reference numbers
2. Evaluation Period: Timeframe covered by the evaluation and frequency of assessment
3. Performance Criteria: Core evaluation criteria including quality, delivery, cost management, and service levels
4. Scoring Methodology: Explanation of the rating system and how scores are calculated
5. Performance Metrics: Specific measurements and KPIs used for evaluation
6. Overall Rating: Final score calculation and performance category classification
7. Improvement Actions: Required corrective actions and recommendations for improvement
8. Evaluation Authentication: Signatures of evaluators and approval authorities
1. Environmental Compliance: Assessment of supplier's environmental practices and sustainability measures, used when environmental impact is significant
2. Innovation and Continuous Improvement: Evaluation of supplier's contribution to process improvements and innovation, relevant for strategic suppliers
3. Risk Assessment: Analysis of supply chain risks and mitigation measures, important for critical suppliers
4. Cost Savings Initiatives: Assessment of supplier's contribution to cost reduction, relevant for major spend categories
5. Technical Capability Assessment: Detailed evaluation of supplier's technical capabilities, used for technical product/service providers
1. Schedule A - Detailed Scoring Criteria: Comprehensive breakdown of scoring criteria and weightage for each performance parameter
2. Schedule B - Performance Metrics Calculations: Detailed formulas and methods for calculating various performance metrics
3. Schedule C - Industry-Specific Standards: Reference to relevant industry standards and compliance requirements
4. Appendix 1 - Previous Evaluation History: Summary of past performance evaluations for trend analysis
5. Appendix 2 - Improvement Action Plan Template: Standard template for documenting and tracking improvement actions
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Construction
Information Technology
Healthcare
Food and Beverage
Telecommunications
Automotive
Electronics
Pharmaceuticals
Logistics and Supply Chain
Energy and Utilities
Relevant Teams
Procurement
Supply Chain
Quality Assurance
Operations
Finance
Legal
Risk Management
Compliance
Production
Logistics
Relevant Roles
Procurement Manager
Supply Chain Director
Quality Assurance Manager
Vendor Management Specialist
Operations Manager
Purchasing Officer
Contract Administrator
Supplier Relationship Manager
Materials Manager
Category Manager
Compliance Officer
Risk Management Specialist
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