The Student Declaration Form is a crucial document required by educational institutions in the Philippines to establish clear understanding and agreement between students and the institution regarding their rights, responsibilities, and obligations. This document is typically required during enrollment or registration periods and must comply with various Philippine regulations, including the Enhanced Basic Education Act (RA 10533), Data Privacy Act (RA 10173), and relevant Department of Education (DepEd) and Commission on Higher Education (CHED) orders. The form serves multiple purposes: it documents student acknowledgment of institutional policies, captures necessary personal and academic information, ensures compliance with legal requirements, and provides a reference point for both the institution and student throughout the academic relationship. For minor students, it includes additional provisions for parental/guardian consent in accordance with Philippine civil law.
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1. Student Information: Basic personal details including full legal name, student ID number, course/program, year level, and contact information
2. Parent/Guardian Information: Details of parent/guardian for minors, including contact information and relationship to student
3. Academic Declarations: Statements regarding understanding of academic policies, attendance requirements, and academic integrity
4. Code of Conduct Acknowledgment: Declaration of understanding and agreement to comply with the institution's code of conduct and disciplinary policies
5. Data Privacy Consent: Declaration of consent for the collection, processing, and storage of personal information in accordance with RA 10173
6. Financial Responsibility: Acknowledgment of financial obligations and payment terms
7. Medical Disclosure: Basic health information and emergency contact details
8. Authentication Section: Signature blocks for student, parent/guardian (if applicable), and witness/school representative
1. Special Needs Declaration: Section for declaring any disabilities or special learning requirements - used when the institution provides special education support services
2. Scholarship Declaration: Additional declarations for scholarship recipients regarding maintaining eligibility and compliance with scholarship terms
3. Dormitory Agreement: For residential students, including additional declarations about housing rules and responsibilities
4. International Student Declaration: Additional declarations for foreign students regarding visa requirements and immigration compliance
5. Athletic Participation: For student athletes, including declarations about maintaining athletic eligibility and following sports program rules
6. Work-Study Program: For students participating in work-study programs, including employment-related declarations
1. Schedule A - Medical Certificate Form: Standard medical certificate form to be completed by a licensed physician
2. Schedule B - Parent/Guardian Authorization Form: Additional authorization form for specific activities or permissions for minor students
3. Schedule C - Document Checklist: List of required documents that must be submitted with the declaration form
4. Appendix 1 - Institution Policies: Summary of key institutional policies referenced in the declaration
5. Appendix 2 - Student Handbook Acknowledgment: Detailed acknowledgment of specific student handbook sections
Relevant legal definitions
Clauses
Relevant Industries
Education
Higher Education
Secondary Education
Primary Education
Technical and Vocational Education
International Education
Special Education
Private Education
Public Education
Relevant Teams
Admissions
Registration
Student Affairs
Legal
Compliance
Academic Administration
Data Privacy
Student Services
Records Management
Administrative Support
Relevant Roles
School Registrar
Admissions Officer
Academic Dean
Student Affairs Director
Compliance Officer
Education Administrator
Legal Counsel
Data Privacy Officer
Enrollment Coordinator
Student Services Manager
Academic Coordinator
School Principal
University President
Department Head
Administrative Secretary
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