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The Authorization Letter For Transcript of Records is a critical document in the Philippine educational system, essential for situations where students or alumni cannot personally obtain their academic records. This document is commonly required when applying for further education, employment, or immigration purposes, particularly when the record owner is overseas or otherwise unable to make the request in person. The letter must comply with Philippine data privacy laws and educational institutions' protocols, typically requiring proper identification of all parties involved, specific authorization language, and often notarization. Educational institutions in the Philippines generally require this formal authorization to protect student privacy and maintain proper documentation of record releases. The document's format and content are influenced by both local education regulations and the Data Privacy Act of 2012, ensuring secure and authorized access to academic records.

1. Date and Place: Current date and location where the letter is being executed

2. Recipient Details: Complete name and address of the educational institution/registrar

3. Authorizer Information: Complete name, student number, course, and years attended of the person giving authorization

4. Authorized Person Details: Complete name and valid ID information of the person being authorized to request/collect the records

5. Purpose Statement: Clear statement of the purpose for requesting the transcript of records

6. Authorization Statement: Explicit declaration of authorization including specific actions authorized

7. Validity Period: Specific timeframe for which the authorization is valid

8. Contact Information: Contact details of both the authorizer and authorized person

9. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses if required