This 360 Degree Feedback agreement is designed for organizations operating in the Philippines seeking to implement a comprehensive employee feedback system. The document provides a legal framework compliant with Philippine labor laws, particularly the Labor Code and Data Privacy Act of 2012, for collecting and managing multi-source feedback from various stakeholders. It is typically used when organizations want to establish or formalize their performance evaluation processes, ensuring fair, transparent, and legally compliant feedback mechanisms. The agreement includes essential provisions for data protection, confidentiality maintenance, and proper handling of sensitive employee information, while establishing clear procedures for feedback collection, analysis, and utilization in employee development programs.
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1. Parties: Identifies the company and employee participating in the 360-degree feedback process
2. Background: Explains the purpose and context of implementing the 360-degree feedback system
3. Definitions: Defines key terms used throughout the agreement including 'feedback providers', 'assessment criteria', 'rating scales', etc.
4. Purpose and Objectives: Outlines the specific goals and intended outcomes of the 360-degree feedback process
5. Feedback Process Structure: Details the methodology, timeline, and steps involved in the feedback collection process
6. Roles and Responsibilities: Defines the roles of all participants including feedback providers, recipients, HR department, and external consultants if any
7. Confidentiality and Data Protection: Specifies the measures for protecting feedback data and maintaining confidentiality in accordance with the Data Privacy Act
8. Implementation Procedures: Establishes the practical steps for conducting the feedback process
9. Use of Feedback Results: Explains how the feedback will be used, including development planning and performance management
10. Review and Appeals Process: Outlines the procedures for reviewing and challenging feedback results if necessary
11. Term and Termination: Specifies the duration of the agreement and conditions for termination
1. External Consultant Engagement: Required when external consultants are involved in administering the feedback process
2. Technology Platform: Include when using specific software or online platforms for feedback collection
3. Cross-Border Data Transfer: Necessary when feedback data will be processed or stored outside the Philippines
4. Training and Support: Optional section detailing training provided to participants in using the feedback system
5. Cost Allocation: Include when there are specific cost implications or shared costs between departments
6. Integration with Other HR Processes: Optional section linking the feedback process to other HR systems like performance reviews or compensation
1. Schedule 1: Feedback Criteria and Rating Scales: Detailed description of assessment criteria and rating methodology
2. Schedule 2: Feedback Provider Selection Criteria: Guidelines for selecting appropriate feedback providers
3. Schedule 3: Timeline and Process Flow: Detailed timeline of the feedback process including key dates and deadlines
4. Schedule 4: Data Privacy and Security Protocols: Specific procedures for ensuring data protection and confidentiality
5. Schedule 5: Feedback Report Template: Template showing how feedback will be compiled and presented
6. Appendix A: Consent Forms: Required forms for participant consent in line with Data Privacy Act requirements
7. Appendix B: Code of Conduct: Guidelines for ethical participation in the feedback process
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Healthcare
Education
Professional Services
Retail
Telecommunications
Business Process Outsourcing
Government and Public Sector
Hospitality and Tourism
Construction and Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Training and Development
Organizational Development
Employee Relations
Performance Management
Information Technology
Data Protection
Senior Management
Relevant Roles
Human Resources Director
HR Manager
Performance Management Specialist
Talent Development Manager
Learning and Development Manager
Organizational Development Consultant
HR Business Partner
Chief Human Resources Officer
Employee Relations Manager
Training Manager
Compliance Officer
Data Protection Officer
Department Heads
Line Managers
Team Leaders
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