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Risk Assessment Form
I need a risk assessment form to evaluate potential hazards and implement control measures for a construction project, ensuring compliance with New Zealand health and safety regulations. The form should include sections for identifying risks, assessing their severity and likelihood, and detailing mitigation strategies.
What is a Risk Assessment Form?
A Risk Assessment Form helps businesses identify and evaluate potential hazards in their workplace, as required by New Zealand's Health and Safety at Work Act 2015. It's a structured document where you record possible risks, rate their severity and likelihood, and outline steps to control or eliminate them.
Organizations use these forms to protect workers, visitors, and contractors while meeting their legal duty of care. The form typically includes sections for describing hazards, assessing risk levels, documenting control measures, and tracking review dates. It's particularly crucial in high-risk industries like construction, manufacturing, and healthcare, where it forms part of wider safety management systems.
When should you use a Risk Assessment Form?
Complete a Risk Assessment Form before starting any new workplace activity or when significant changes occur in your operations. This includes introducing new equipment, changing work processes, renovating facilities, or bringing contractors on site. Under New Zealand's health and safety laws, you need documented risk assessments when undertaking high-risk work or activities that could harm people.
Fill out these forms during project planning stages, after workplace incidents, when staff raise safety concerns, or when moving to new premises. Regular updates are essential - especially in industries like construction, manufacturing, or healthcare where risks change frequently. Many organizations review their assessments quarterly or when workplace conditions shift significantly.
What are the different types of Risk Assessment Form?
- Site Hazard Assessment Form: Evaluates physical workplace risks, ideal for construction sites and facility inspections
- Chemical Risk Assessment Form: Specifically designed for handling hazardous substances and dangerous goods
- PPE Hazard Assessment Form: Focuses on personal protective equipment requirements for specific tasks
- Job Safety Assessment Form: Task-specific risk evaluation for individual work activities
- Risk Assessment and Management Plan: Comprehensive assessment combining risk identification with detailed control strategies
Who should typically use a Risk Assessment Form?
- Health and Safety Officers: Lead the assessment process, create forms, and ensure compliance with WorkSafe NZ requirements
- Department Managers: Complete assessments for their teams, implement control measures, and monitor effectiveness
- Employees: Participate in risk identification, follow safety procedures, and provide feedback on hazards
- External Contractors: Review and comply with site-specific risk assessments before starting work
- WorkSafe Inspectors: Review risk assessment documentation during audits and investigations
- Senior Management: Sign off on major risk assessments and allocate resources for control measures
How do you write a Risk Assessment Form?
- Task Analysis: List all activities, equipment, and materials involved in the work process
- Location Details: Document the physical workspace, environmental conditions, and access points
- Team Input: Gather feedback from workers who perform the tasks daily
- Control Measures: Research existing safety procedures and potential new safeguards
- Historical Data: Review past incidents, near-misses, and previous assessments
- Legal Requirements: Check WorkSafe NZ guidelines and industry-specific regulations
- Documentation: Use our platform to generate a compliant form that includes all required elements
What should be included in a Risk Assessment Form?
- Hazard Description: Detailed identification of risks, including potential consequences and affected parties
- Risk Ratings: Clear assessment of likelihood and severity using WorkSafe NZ's recommended matrix
- Control Measures: Specific steps to eliminate or minimize identified risks, following the hierarchy of controls
- Responsible Parties: Names and roles of people accountable for implementing controls
- Review Timeline: Scheduled dates for reassessment and updating the form
- Authorisation: Signatures from assessors, managers, and health and safety representatives
- Document Control: Version number, date of assessment, and distribution list
What's the difference between a Risk Assessment Form and an Enterprise Risk Management Framework?
A Risk Assessment Form differs significantly from an Enterprise Risk Management Framework in both scope and application. While both deal with organizational risks, they serve distinct purposes in your safety management system.
- Scope and Detail: Risk Assessment Forms focus on specific hazards, tasks, or locations, providing detailed analysis of immediate safety risks. The Framework covers broader organizational risks, including financial, strategic, and operational concerns.
- Time Frame: Assessment Forms are typically task-specific and regularly updated, while the Framework establishes long-term risk management strategies and policies.
- Legal Requirements: Assessment Forms directly fulfill WorkSafe NZ's immediate safety documentation requirements. The Framework, though valuable, isn't specifically mandated by health and safety legislation.
- Implementation Level: Assessment Forms are used by front-line workers and supervisors daily. The Framework guides senior management in strategic risk decisions.
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