The Termination Of Contract Letter is a crucial document in Maltese employment law, used when an employer needs to formally end an employment relationship. It must comply with the Employment and Industrial Relations Act (EIRA) and related regulations in Malta, which provide strict guidelines on termination procedures. The document serves multiple purposes: it formally notifies the employee of the termination, states the legal grounds for termination, specifies the notice period or payment in lieu, outlines final payments and entitlements, and addresses the return of company property and ongoing obligations. The letter can be used in various situations including redundancy, performance-based termination, or mutual agreement, but must always adhere to Maltese legal requirements regarding fair dismissal and employee rights. As Malta is part of the EU, the document must also comply with relevant EU employment directives that have been incorporated into Maltese law.
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1. Header and Date: Company letterhead, recipient's address, and date of the letter
2. Subject Line: Clear indication that this is a termination of contract notice
3. Opening Statement: Reference to the employment contract and current position
4. Termination Notice: Clear statement of termination decision and effective date
5. Reason for Termination: Legal basis and specific grounds for termination as required by Maltese law
6. Notice Period Details: Specification of notice period or payment in lieu of notice
7. Final Payments: Information about final salary, unused leave, and other entitlements
8. Company Property: Instructions regarding return of company property
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Closing Statement: Professional closure and contact information for queries
1. Redundancy Package: Include when termination is due to redundancy, detailing severance calculations
2. Performance Issues: Include when termination is performance-related, summarizing previous warnings
3. Mutual Agreement Terms: Include when termination is by mutual consent, stating agreed terms
4. Garden Leave: Include when employee is to be placed on garden leave during notice period
5. Non-Compete Reminder: Include when employment contract contains post-termination restrictions
6. Handover Instructions: Include when specific handover of duties is required
7. Reference Provision: Include when company agrees to provide future references
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Handover Document: Detailed list of ongoing projects and responsibilities requiring handover
4. Settlement Agreement: If applicable, formal settlement terms and conditions
Relevant legal definitions
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Manufacturing
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Retail
Healthcare
Education
Professional Services
Tourism and Hospitality
Construction
Transportation
Legal Services
Telecommunications
Banking
Insurance
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
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Compliance
Senior Management
Operations
People Operations
Employee Relations
Corporate Services
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Relevant Roles
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HR Director
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Department Manager
Line Manager
Managing Director
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HR Business Partner
Operations Manager
People Operations Manager
HR Administrator
Company Secretary
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Employee Relations Manager
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