The Employee Resignation Form is a crucial document used in Malta when an employee decides to voluntarily terminate their employment relationship. This form, governed by Maltese employment law, particularly the Employment and Industrial Relations Act, serves as an official record of the employee's intention to resign and the agreed terms of separation. It is designed to protect both employer and employee interests by clearly documenting the resignation date, notice period, and related obligations. The form should be used whenever an employee initiates employment termination, ensuring compliance with legal requirements while facilitating a smooth transition process. It typically includes sections for personal information, notice period specification, handover arrangements, and company property return declarations. The document's structure reflects Malta's specific employment law requirements while maintaining practical utility for organizations of all sizes.
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1. Employee Information: Full name, employee ID, position/title, department, and contact details of the resigning employee
2. Company Information: Official company name, registered address, and relevant department details
3. Resignation Declaration: Clear statement of intention to resign and the effective date of resignation
4. Notice Period: Specification of the notice period being given and the last working day
5. Handover Statement: Commitment to complete handover of duties, projects, and responsibilities
6. Company Property Return: Declaration regarding the return of company property, equipment, and documents
7. Acknowledgment Space: Space for signatures of both employee and employer representative, with dates
1. Reason for Resignation: Optional section where employee can state their reason for leaving, used when the employee wishes to provide context
2. Garden Leave: Section to be included when there is an agreement for the employee to serve notice period away from the workplace
3. Non-Competition Reminder: Reference to existing non-compete clauses, included when the employee is bound by such agreements
4. Outstanding Benefits: Section detailing any pending benefits, bonuses, or commission payments, used when applicable
5. Reference Request: Optional request for a reference letter, included when the employee wishes to receive one
6. Exit Interview: Section indicating whether the employee agrees to participate in an exit interview, included when company policy requires it
1. Schedule A - Company Property Checklist: Itemized list of company property to be returned
2. Schedule B - Final Settlement Calculation: Breakdown of final payment including salary, unused leave, and other entitlements
3. Schedule C - Handover Document List: List of documents, projects, and responsibilities to be handed over
4. Appendix 1 - Employee Clearance Form: Form for obtaining clearance from various departments (IT, Finance, HR, etc.)
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Retail
Healthcare
Professional Services
Tourism and Hospitality
Education
Construction
Transport and Logistics
Gaming and iGaming
Telecommunications
Legal Services
Real Estate
Public Sector
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Research and Development
Administration
Facilities Management
Security
Quality Assurance
Product Development
Corporate Communications
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Team Leader
Senior Executive
Junior Executive
Administrative Assistant
Technical Specialist
Sales Representative
Customer Service Representative
Project Manager
Human Resources Manager
Financial Controller
Operations Manager
Software Developer
Marketing Executive
Legal Counsel
Research Analyst
Account Manager
Business Development Manager
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