The Employee Registration Form is a mandatory document required under Maltese employment law for all new hires in Malta. It serves as the primary record of employee information and must be completed at the commencement of employment. The form is designed to comply with the Employment and Industrial Relations Act, Data Protection Act, and other relevant Maltese legislation. It captures crucial information including personal details, employment terms, social security information, and necessary consents for data processing. This document is essential for proper employee documentation and must be maintained by employers for official records and compliance purposes. It forms part of the broader employment documentation suite and helps ensure that both employer and employee meet their legal obligations under Maltese law.
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1. Personal Information: Essential details including full name, ID/passport number, date of birth, nationality, and contact information
2. Residential Details: Current residential address in Malta and permanent address if different
3. Emergency Contact Information: Details of person(s) to contact in case of emergency
4. Employment Details: Position, department, start date, employment type (full-time/part-time), and immediate supervisor
5. Payment Information: Bank account details for salary payments and tax-related information
6. Social Security Information: Social security number and related details required for government registration
7. Educational Background: Highest qualification achieved and relevant professional certifications
8. Declaration and Consent: Employee's declaration of information accuracy and consent for data processing under GDPR
1. Work Permit Details: For non-EU nationals, including permit number and validity dates
2. Previous Employment: Details of previous employment if required for position verification
3. Health Information: Any relevant health information that might affect work performance or require accommodations
4. Professional Memberships: Details of professional body memberships relevant to the role
5. Vehicle Registration: For positions that include company car or parking privileges
6. Dependent Information: Details of dependents if relevant for insurance or benefits purposes
1. Schedule A - Required Documents Checklist: List of documents to be submitted with the registration form (ID copies, certificates, etc.)
2. Schedule B - Data Protection Notice: Detailed information about how personal data will be processed and stored
3. Schedule C - Job Description: Detailed description of the role and responsibilities
4. Appendix 1 - Employee Handbook Acknowledgment: Form acknowledging receipt and understanding of company policies
5. Appendix 2 - Tax Declaration Forms: Required local tax forms to be completed as part of registration
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Information Technology
Manufacturing
Tourism and Hospitality
Professional Services
Healthcare
Education
Retail
Construction
Transportation and Logistics
Gaming and iGaming
Maritime
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations
Management
Payroll
Personnel Administration
Relevant Roles
HR Manager
HR Director
HR Administrator
Recruitment Manager
Personnel Officer
Office Manager
Department Head
Managing Director
Chief Executive Officer
Operations Manager
Administrative Assistant
Compliance Officer
Legal Counsel
Department Supervisor
Line Manager
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