The Client Declaration Form is a crucial document required by Maltese law for businesses and institutions to gather essential information and declarations from their clients. It serves as a key component of the client onboarding process, particularly important in regulated industries within Malta's jurisdiction. The form ensures compliance with various regulatory requirements, including the Prevention of Money Laundering Act (Chapter 373), Data Protection Act (Chapter 586), and relevant EU regulations such as GDPR. Organizations use this document to collect and verify client information, confirm tax residency status, establish source of funds, and obtain necessary consents for data processing. The form typically requires regular updates to maintain compliance with evolving regulatory requirements in Malta and the EU.
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1. Personal Information: Client's full legal name, date of birth, nationality, current residential address, and contact details
2. Identity Verification: Details of identification documents provided (passport/ID card numbers, issuing authority, expiry dates)
3. Tax Residency Declaration: Declaration of tax residence status and tax identification numbers for relevant jurisdictions
4. Source of Funds/Wealth: Declaration of the origin of funds and wealth, including business activities or employment
5. PEP Status Declaration: Declaration regarding Politically Exposed Person status, including immediate family members and close associates
6. Declarations and Confirmations: Standard declarations confirming the truthfulness of information provided and understanding of obligations
7. Data Protection Notice: Information about how personal data will be processed, stored, and protected in accordance with GDPR
8. Signature Block: Space for client signature, date, and witness details if required
1. Professional Status: Required when the client's professional status affects the service being provided or regulatory requirements
2. Investment Experience: Required for investment-related services to assess client's knowledge and experience
3. Related Parties: Required when declarations need to cover family members or connected entities
4. Corporate Information: Required when the client is declaring on behalf of a corporate entity
5. Foreign Account Declarations: Required for compliance with FATCA/CRS when dealing with financial accounts
1. Schedule A - Acceptable Identity Documents: List of acceptable documents for identity verification and their requirements
2. Schedule B - Defined Terms: Definitions of key terms used in the declaration form
3. Schedule C - Privacy Policy: Detailed privacy policy and data protection information
4. Appendix 1 - Supporting Documents Checklist: Checklist of required supporting documents to accompany the declaration
5. Appendix 2 - PEP Definition Guide: Detailed explanation of what constitutes a PEP status
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Investment Services
Legal Services
Corporate Services
Trust Services
Real Estate
Gaming Industry
Professional Services
Wealth Management
Relevant Teams
Legal
Compliance
Risk Management
Client Onboarding
Customer Relations
Operations
Anti-Money Laundering
Data Protection
Client Services
Regulatory Affairs
Due Diligence
Relevant Roles
Compliance Officer
Legal Counsel
Risk Manager
Client Relationship Manager
Money Laundering Reporting Officer
Account Manager
Onboarding Specialist
Due Diligence Officer
Financial Advisor
Wealth Manager
Company Secretary
Data Protection Officer
Regulatory Affairs Manager
Client Services Director
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