The Client Declaration Form is a crucial compliance document used in the South African financial services sector to establish and maintain client relationships while meeting regulatory requirements. It is primarily used when onboarding new clients or updating existing client information, incorporating declarations required by various South African legislation including the Financial Intelligence Centre Act (FICA), the Financial Advisory and Intermediary Services (FAIS) Act, and the Protection of Personal Information Act (POPIA). The form serves multiple purposes: confirming client identity, establishing tax status, declaring source of funds, obtaining consent for personal information processing, and acknowledging understanding of services and associated risks. It forms part of the broader Know Your Customer (KYC) and compliance framework essential for financial service providers operating in South Africa.
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1. Client Information: Personal/entity details including full name, ID/registration number, contact details, and address as required by FICA
2. Tax Residency Declaration: Declaration of tax residency status and tax numbers for FATCA/CRS compliance
3. Source of Funds Declaration: Declaration regarding the source of funds/wealth as required by FICA
4. Risk Profile Acknowledgment: Client's confirmation of their risk profile assessment and understanding of associated risks
5. POPIA Consent: Explicit consent for the collection, processing, and sharing of personal information
6. FICA Declaration: Declaration that all provided information is accurate and verification documents are authentic
7. General Terms Acknowledgment: Confirmation of understanding and acceptance of associated terms and conditions
8. Signature and Date: Space for client signature (wet or electronic) and dating of the declaration
1. Entity Resolution: Required for legal entities - includes resolutions authorizing the signatory to act on behalf of the entity
2. Politically Exposed Person Declaration: Required if client is or is related to a politically exposed person
3. Foreign Account Tax Compliance: Required for clients with foreign tax obligations or US persons
4. Third Party Authorization: Required if someone other than the account holder will have transaction authority
5. Investment Risk Declaration: Required for investment products - specific acknowledgment of investment risks
6. Vulnerable Client Assessment: Required for elderly or potentially vulnerable clients to ensure appropriate protection
1. Schedule A - Fee Structure: Detailed breakdown of applicable fees and charges
2. Schedule B - Required Documentation: Checklist of required FICA and other verification documents
3. Appendix 1 - Terms and Conditions: Detailed terms and conditions referenced in the main declaration
4. Appendix 2 - Privacy Policy: Detailed privacy policy and POPIA compliance information
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Investment Management
Wealth Management
Legal Services
Professional Services
Asset Management
Private Equity
Credit Providers
Trust Services
Corporate Services
Relevant Teams
Compliance
Legal
Risk Management
Client Relations
Operations
Onboarding
Financial Advisory
Wealth Management
Due Diligence
Know Your Customer
Anti-Money Laundering
Client Administration
Document Management
Relevant Roles
Compliance Officer
Legal Counsel
Risk Manager
Client Relationship Manager
Financial Advisor
Wealth Manager
KYC Analyst
Operations Manager
Client Onboarding Specialist
MLRO (Money Laundering Reporting Officer)
Business Development Manager
Portfolio Manager
Trust Officer
Company Secretary
Due Diligence Officer
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