The Client Declaration Form is a fundamental document used across various sectors in Malaysia to establish formal records of client representations and consents. This document is typically required when establishing new client relationships or updating existing client information, particularly in regulated industries such as financial services, insurance, and professional services. The form encompasses crucial elements required by Malaysian regulations, including declarations under the Personal Data Protection Act 2010, Anti-Money Laundering regulations, and the Financial Services Act 2013. It serves multiple purposes: documenting client identity and status, capturing risk acknowledgments, obtaining data protection consents, and recording various regulatory declarations. The Client Declaration Form is designed to protect both the service provider and the client by clearly documenting understandings, authorizations, and confirmations in a manner compliant with Malaysian law.
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1. Client Information: Basic personal/corporate information of the declaring client including full name, ID/passport number or company registration number, contact details, and address
2. Declaration of Purpose: Client's acknowledgment of the purpose for which the declaration is being made and the relationship with the receiving organization
3. Confirmations and Declarations: Core declarations regarding the truthfulness and accuracy of information provided, including source of funds if applicable
4. Data Protection Notice: Declarations regarding consent for personal data collection, processing, and sharing as per PDPA 2010
5. Acknowledgment of Risk: Client's confirmation of understanding any risks associated with the products or services
6. Authorization: Client's authorization for the organization to act based on the declarations made
7. Signature and Verification: Space for client signature, date, and witness details if required
1. Tax Residency Declaration: Required when the declaration involves financial accounts or international transactions, including FATCA/CRS declarations
2. Politically Exposed Person (PEP) Declaration: Required for financial services and high-value transactions to comply with AML regulations
3. Investment Experience Declaration: Required when the client is engaging in investment products or services
4. Third Party Authorization: Required when the client wants to authorize other parties to act on their behalf
5. Electronic Communication Consent: Optional section for clients to consent to receiving electronic communications and documents
6. Beneficial Ownership Declaration: Required for corporate clients or when dealing with trust arrangements
1. Schedule A - Supporting Documents Checklist: List of required supporting documents that must be submitted with the declaration form
2. Schedule B - Product/Service Details: Specific details of products or services related to the declaration, if applicable
3. Appendix 1 - Terms and Definitions: Definitions of key terms used in the declaration form
4. Appendix 2 - Privacy Notice: Detailed privacy notice and data protection information as required by PDPA 2010
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Insurance
Investment Services
Wealth Management
Corporate Services
Professional Services
Real Estate
Healthcare
Education
Telecommunications
Legal Services
Asset Management
Retail Banking
Islamic Banking
Relevant Teams
Legal
Compliance
Risk Management
Client Relations
Operations
Customer Service
Front Office
Back Office
Data Protection
Regulatory Affairs
Client Onboarding
Documentation
Relevant Roles
Compliance Officer
Legal Counsel
Risk Manager
Client Relations Manager
Account Manager
Financial Advisor
Relationship Manager
Operations Manager
Company Secretary
Customer Service Representative
Branch Manager
KYC Officer
Data Protection Officer
Regulatory Compliance Manager
Client Onboarding Specialist
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