The Authorization Letter For Meeting serves as a crucial legal instrument in Indonesian business and personal matters when an individual or entity needs to delegate their authority to attend and participate in meetings. This document type is commonly used when shareholders, directors, or other authorized persons cannot personally attend important meetings and need to appoint a proxy. The letter must comply with Indonesian legal requirements, including the Civil Code (KUHPerdata) and, where applicable, corporate law regulations. It specifies the scope of authority granted, which may include voting rights, decision-making powers, and other specific authorizations. The document is particularly relevant in corporate governance, shareholder meetings, and other formal gatherings where proper representation is legally required.
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1. Letter Head and Date: Contains the date and place of issuance, and appropriate letterhead if representing a company
2. Authorizer Details: Full name, ID number, position (if applicable), and complete address of the person giving authorization
3. Attorney Details: Full name, ID number, position (if applicable), and complete address of the person being authorized
4. Purpose of Authorization: Clear statement of the meeting details including date, time, location, and nature of the meeting
5. Scope of Authority: Specific powers being granted to the attorney including voting rights, decision-making authority, or other relevant powers
6. Duration of Authority: Clear specification of the validity period of the authorization
7. Signature Block: Space for signatures of the authorizer, attorney (as acceptance), and witnesses if required
1. Special Instructions: Used when specific voting or representation instructions need to be provided to the attorney
2. Revocation Clause: Include when there's a need to specify conditions under which the authorization can be revoked
3. Substitution Rights: Include when the attorney needs the right to delegate the authority to another person
4. Company Details: Include when the authorization is given on behalf of a company, including company registration details
5. Witness Section: Include when witnesses are required for additional verification, especially for important meetings
1. Copy of Authorizer's ID: Attached copy of the authorizer's valid identification document
2. Copy of Attorney's ID: Attached copy of the attorney's valid identification document
3. Meeting Details: If applicable, the meeting agenda, notice, or other relevant meeting documents
4. Company Documents: If authorization is corporate-related, relevant company documents such as company registration certificate or board resolution
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Corporate Services
Legal Services
Manufacturing
Real Estate
Technology
Healthcare
Education
Retail
Construction
Government and Public Sector
Non-Profit Organizations
Professional Services
Energy and Resources
Relevant Teams
Legal
Corporate Secretariat
Compliance
Administrative
Corporate Governance
Human Resources
Executive Office
Shareholder Relations
Board Support
Corporate Affairs
Relevant Roles
Chief Executive Officer
Managing Director
Board Member
Company Secretary
Legal Counsel
Corporate Lawyer
Compliance Officer
Shareholder
Director
General Manager
Human Resources Manager
Administrative Officer
Executive Assistant
Business Development Manager
Department Head
Regional Manager
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