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The Appointment Cancellation Letter is a crucial business document used in Indonesian business contexts when there is a need to formally cancel a scheduled appointment, meeting, or engagement. This document type is particularly important in Indonesia, where business formality is highly valued and proper documentation is essential for legal and professional purposes. The letter must comply with Indonesian legal requirements, including relevant provisions of the Civil Code (KUHPerdata) and business communication standards. It should clearly state the cancellation details, reference the original appointment, provide reasoning, and maintain professional courtesy. The Appointment Cancellation Letter can be used in various contexts, from business meetings to professional services appointments, and should be drafted with consideration for potential legal implications and business relationships.

1. Letter Header: Complete contact information of the sender and recipient, including company names, addresses, and the date

2. Subject Line: Clear indication that this is an appointment cancellation notice

3. Reference Details: Reference to the original appointment or agreement being cancelled, including relevant dates and reference numbers

4. Main Statement: Clear and unambiguous statement of cancellation

5. Reason for Cancellation: Brief explanation of why the appointment is being cancelled

6. Effective Date: Specific date when the cancellation takes effect

7. Closing Statement: Professional closing with any necessary courtesies or apologies

8. Signature Block: Space for signature, name, and title of the authorized person