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The Appointment Cancellation Letter is a crucial document used in Indian business contexts when an organization needs to formally withdraw a job offer or cancel a scheduled interview. This document is essential for maintaining clear communication and legal compliance under Indian employment laws. It should be used when circumstances require the cancellation of a previously confirmed appointment, whether due to organizational changes, budget constraints, or other valid business reasons. The letter must include specific elements required by Indian law and professional practice, such as clear identification of parties, reference to the original appointment, reason for cancellation, and any applicable compensation or alternative arrangements. This document helps protect both the organization and the candidate by providing a clear record of the cancellation decision and its circumstances.

1. Header Information: Company letterhead, date, reference number, and recipient's contact details

2. Subject Line: Clear indication that this is an appointment cancellation letter

3. Opening Statement: Reference to the original appointment/interview details including date, time, and position

4. Cancellation Notice: Clear statement of the cancellation and the effective date

5. Reason for Cancellation: Brief, professional explanation for the cancellation

6. Next Steps: Information about any rescheduling possibilities or alternative arrangements if applicable

7. Closing: Professional closing statement, signature block, and company details