The Employee Health Declaration Form serves as a crucial document in Hong Kong's employment landscape, designed to gather essential health information from employees while complying with local privacy and employment laws. It is typically used during the onboarding process for new hires, upon return to work after extended illness, or as part of periodic health assessments. The form collects information about current health status, pre-existing conditions, and relevant medical history that might affect work performance or require workplace accommodations. This document must align with the Personal Data (Privacy) Ordinance, Disability Discrimination Ordinance, and Occupational Safety and Health Ordinance of Hong Kong, ensuring both employer obligations and employee rights are properly addressed.
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1. Personal Information: Employee's basic details including name, ID number, position, department, and contact information
2. Data Privacy Notice: Statement explaining the purpose of data collection, how it will be used, stored, and shared, in compliance with the Personal Data (Privacy) Ordinance
3. Current Health Status: Declaration of current health conditions, ongoing treatments, and medications that may affect work performance
4. Medical History: Relevant past medical conditions, surgeries, and treatments that could impact current work capacity
5. Occupational Health History: Previous work-related injuries, illnesses, or compensation claims
6. Emergency Contact Information: Details of who to contact in case of medical emergencies
7. Declaration and Consent: Employee's confirmation that information provided is true and consent for data processing
1. Family Medical History: Section for hereditary conditions that might be relevant to occupational health, only included when specifically required by the nature of work
2. Vaccination Record: Details of relevant vaccinations, included for healthcare workers or when required by specific industry regulations
3. Physical Fitness Declaration: Specific section for roles requiring physical activity or fitness requirements
4. Mental Health Declaration: Additional section for roles with high stress or safety-critical positions
5. Infectious Disease Screening: Special section for healthcare workers or food handling positions
1. Schedule 1 - Medical Examination Requirements: List of required medical examinations or tests specific to the role
2. Schedule 2 - Privacy Policy: Detailed privacy policy regarding the handling of health information
3. Appendix A - List of Notifiable Conditions: List of health conditions that must be reported to employer
4. Appendix B - Medical History Questionnaire: Detailed questionnaire for specific health conditions and history
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Manufacturing
Construction
Food and Beverage
Education
Transportation
Logistics
Hospitality
Financial Services
Retail
Mining
Chemical Industry
Aviation
Maritime
Sports and Recreation
Relevant Teams
Human Resources
Legal
Compliance
Occupational Health and Safety
Risk Management
Medical Services
Operations
Employee Relations
Privacy Office
Administration
Relevant Roles
HR Manager
Occupational Health and Safety Officer
Compliance Officer
Risk Manager
Medical Officer
Company Secretary
Legal Counsel
Privacy Officer
Employee Relations Manager
Workplace Health Coordinator
Operations Manager
Factory Supervisor
Construction Site Manager
Chief Medical Officer
Health and Safety Director
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