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Grievance Hearing Invite Letter Template for England and Wales

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Key Requirements PROMPT example:

Grievance Hearing Invite Letter

"I need a Grievance Hearing Invite Letter for an employee who has raised concerns about workplace discrimination, scheduling the hearing for March 15, 2025, and including provisions for a translator as the employee's first language is Mandarin."

Document background
The Grievance Hearing Invite Letter is a crucial document in the formal grievance process under English and Welsh employment law. It is issued when an employee has raised a formal grievance and requires careful drafting to ensure compliance with the Employment Rights Act 1996 and ACAS Code of Practice. The letter should be sent promptly after receiving a grievance, typically within 5 working days, and must include specific details about the hearing, the employee's rights, and the process to be followed. This document forms part of the official record and may be scrutinized in the event of an employment tribunal.
Suggested Sections

1. Letter Date and Address Details: Employee's name and address, date, and formal letterhead

2. Acknowledgment of Grievance: Reference to the grievance raised and date received

3. Meeting Details: Proposed date, time, and location of the hearing

4. Right to Accompaniment: Information about the right to be accompanied by a colleague or trade union representative

5. Process Information: Brief explanation of what will happen during the hearing

6. Contact Information: Details of who to contact if unable to attend or have questions

Optional Sections

1. Special Arrangements: Include when reasonable adjustments are needed for disabled employees

2. Translation Services: Include when English is not the employee's first language

3. Remote Meeting Details: Include when meeting will be held virtually

Suggested Schedules

1. Company Grievance Policy: Copy of relevant company policy and procedures

2. Original Grievance: Copy of the written grievance submitted by the employee

3. Supporting Documentation: Any relevant evidence or documentation to be discussed at the hearing

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions













Clauses













Industries

Employment Rights Act 1996: Primary legislation that sets out the basic framework for handling workplace grievances, establishes employees' statutory right to raise grievances, and defines requirements for fair procedures

ACAS Code of Practice on Disciplinary and Grievance Procedures: Provides practical guidance on handling grievances. While not legally binding, employment tribunals consider it and failure to follow can result in up to 25% increase in compensation if the case goes to tribunal

Equality Act 2010: Ensures the grievance process doesn't discriminate against protected characteristics, requires reasonable adjustments for disabled employees, and protects against victimisation for raising grievances

Data Protection Act 2018 and UK GDPR: Governs how personal information is handled during the process, ensures confidentiality of the grievance proceedings, and regulates record-keeping requirements

Human Rights Act 1998: Ensures right to a fair hearing, protects privacy rights, and guarantees freedom of expression in the grievance process

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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