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Grievance Letter Discrimination Template for England and Wales

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Key Requirements PROMPT example:

Grievance Letter Discrimination

"I need to draft a Grievance Letter Discrimination regarding age discrimination I've experienced from my line manager over the past three months, including specific incidents from February 2025, and I want to request a formal investigation and transfer to a different department."

Document background
A Grievance Letter Discrimination is a crucial document used when an employee needs to formally raise concerns about discrimination in the workplace. Under English and Welsh law, particularly the Equality Act 2010, employees have the right to challenge discriminatory treatment based on protected characteristics. The letter should be submitted as part of the organization's formal grievance procedure and typically precedes any potential Employment Tribunal claim. It must clearly outline the nature of discrimination, provide specific examples, detail the impact, and state the desired outcome. This document is often a necessary step in establishing a formal record of the complaint and can be vital if the matter proceeds to legal action.
Suggested Sections

1. Personal Details: Your name, position, department, and duration of employment

2. Incident Details: Specific description of discriminatory behavior/incident including dates, times, and locations

3. Protected Characteristic: Identification of which protected characteristic(s) the discrimination relates to

4. Impact Statement: Description of how the discrimination has affected you personally and professionally

5. Previous Actions: Details of any informal attempts to resolve the issue

6. Desired Outcome: Clear statement of what resolution you are seeking

Optional Sections

1. Witness Information: Details of any witnesses to the discrimination, used when witnesses are available

2. Supporting Evidence: Reference to any documentary evidence, used when such evidence exists

3. Union Representation: Details of union involvement, included if union is involved

Suggested Schedules

1. Evidence Bundle: Copies of relevant emails, messages, or documents supporting the grievance

2. Witness Statements: Written statements from witnesses if available

3. Previous Correspondence: Copies of any relevant previous communications about the issue

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses


























Industries

Equality Act 2010: Primary legislation covering all forms of discrimination. Protects against direct discrimination, indirect discrimination, harassment and victimisation based on protected characteristics (age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex, sexual orientation).

Employment Rights Act 1996: Key legislation covering employee rights, particularly Section 3 regarding grievance procedures and rights to raise grievances, including procedural requirements and time limits for complaints.

ACAS Code of Practice: Provides best practice guidelines for handling grievances and disciplinary matters, including procedural requirements that should be followed in grievance cases.

Human Rights Act 1998: Relevant for Article 14 (prohibition of discrimination) and other human rights considerations in discrimination cases.

Time Limits: Three months less one day from the date of the discriminatory act to file an Employment Tribunal claim. Grievances should be raised promptly within this timeframe.

Protected Characteristics: The nine characteristics protected under the Equality Act: age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex, sexual orientation.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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