An Employee Grievance Letter is a crucial workplace document used when formal complaints need to be raised within an organization. Under England and Wales law, employees have the right to raise grievances about their employment conditions, workplace relationships, or potential violations of their rights. The letter should be written after informal resolution attempts have been exhausted and must comply with the ACAS Code of Practice. It typically includes specific details about the complaint, relevant dates and events, supporting evidence, and the desired resolution. This document initiates the formal grievance procedure and may be important in potential employment tribunal proceedings.
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1. Personal Information: Employee name, position, department, contact details
2. Date: Date of the grievance letter
3. Addressee Details: Name and position of recipient (typically line manager or HR)
4. Nature of Grievance: Clear description of the complaint or issue
5. Timeline of Events: Chronological description of relevant events
6. Desired Outcome: Clear statement of what resolution is sought
1. Previous Actions Taken: Description of informal attempts to resolve the issue - include when prior attempts at resolution have been made
2. Witness Information: Details of any witnesses to events described - include when there are witnesses to support the grievance
3. Supporting Evidence Reference: Reference to any documents or evidence supporting the grievance - include when documentary evidence exists
1. Supporting Documents: Copies of relevant emails, communications, or other documentary evidence
2. Witness Statements: Written statements from witnesses if applicable
3. Previous Correspondence: Copies of any previous relevant correspondence about the issue
4. Medical Certificates: If grievance relates to health issues or medical conditions - include when grievance involves health-related matters
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