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The Grievance Hearing Invite Letter is a crucial document in Australian workplace relations, designed to initiate formal grievance proceedings in a manner compliant with the Fair Work Act 2009 and relevant state legislation. This document is typically used when an employee has raised a formal grievance or when a workplace issue requires formal investigation and resolution. The letter must be carefully drafted to ensure procedural fairness, clearly communicate the purpose of the hearing, and inform the employee of their rights and entitlements during the process. It should include specific details about the hearing arrangements while maintaining appropriate confidentiality about the grievance matter. The document plays a vital role in establishing a clear paper trail for the grievance process and demonstrating the organization's commitment to fair and transparent dispute resolution procedures.

1. Recipient Details: Full name and contact details of the employee being invited to the grievance hearing

2. Date and Reference: Current date and any relevant reference numbers for the grievance case

3. Subject Line: Clear indication that this is a grievance hearing invitation

4. Meeting Details: Specific date, time, and location of the proposed hearing

5. Purpose of Meeting: Brief overview of the grievance matter to be discussed, maintaining appropriate confidentiality

6. Attendee Information: List of who will be present at the hearing from the management/HR side

7. Employee Rights: Statement of the employee's right to be accompanied and other relevant workplace rights

8. Next Steps: Clear instructions on how to confirm attendance or request rescheduling

9. Contact Information: Details of who to contact with questions or concerns about the hearing

10. Signature Block: Name and position of the sender, typically HR manager or appropriate authority