Room Agreement

Room Agreement Template for Denmark

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Document background

The Room Agreement serves as a legally binding document under Danish law for situations where a single room is being rented out, whether in a private residence, shared housing, or student accommodation. This contract type is especially relevant in urban areas and university towns where room rentals are common. The agreement ensures compliance with the Danish Rent Act (Lejeloven) and related housing regulations, providing clear terms for both landlord and tenant. It covers essential aspects such as rent payments, security deposits, maintenance responsibilities, and house rules, while addressing specific considerations for shared living spaces. The Room Agreement is particularly important in Denmark's regulated rental market, where clear documentation of rental terms is legally required and tenant rights are strongly protected.

Suggested Sections

1. Parties: Identification of the landlord and tenant, including full names, current addresses, and CPR numbers (if applicable)

2. Background: Brief context of the rental arrangement, including property address and whether it's part of a shared housing situation

3. Definitions: Key terms used throughout the agreement, including 'Common Areas', 'Room', 'House Rules', etc.

4. Room Details: Specific description of the room being rented, including measurements and included fixtures/furniture

5. Term and Commencement: Duration of the rental agreement, start date, and type of tenancy (fixed-term or ongoing)

6. Rent and Payment Terms: Monthly rent amount, payment date, payment method, and included utilities

7. Deposit and Prepaid Rent: Amount of deposit and any prepaid rent, complying with Danish maximum limits

8. Use of Room and Common Areas: Permitted use of the room and access rights to shared facilities

9. Maintenance and Repairs: Responsibilities for maintaining the room and reporting damages

10. House Rules: Basic conduct rules, noise restrictions, and shared facility usage guidelines

11. Termination: Notice periods and conditions for termination by either party

12. Governing Law: Confirmation that the agreement is governed by Danish law

Optional Sections

1. Utilities and Additional Charges: Detailed breakdown of utility payments and additional services, used when utilities are not included in rent

2. Smoking Policy: Specific rules about smoking, required if smoking is permitted or if there are designated smoking areas

3. Pets: Rules regarding pet ownership, included if pets are allowed or if specific restrictions apply

4. Subletting and Guests: Rules about subletting and overnight guests, important for shared housing situations

5. Internet and Communications: Terms for shared internet access and communication services, if provided

6. Parking: Parking arrangements and rules, if parking facilities are available

7. Insurance: Requirements for tenant insurance and liability coverage, if required by landlord

8. Special Conditions: Any unique terms specific to the property or arrangement

Suggested Schedules

1. Schedule 1: Inventory List: Detailed list of furniture and equipment provided in the room

2. Schedule 2: Condition Report: Documentation of room condition at move-in, including photos

3. Schedule 3: House Rules: Detailed house rules document for the property

4. Schedule 4: Move-in Checklist: Practical information for move-in including key handover and utility readings

5. Appendix A: Energy Performance Certificate: Legally required energy rating certificate for the property

6. Appendix B: Floor Plan: Layout of the room and common areas, marking emergency exits

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