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Preferred Supplier Agreement
1. Parties: Identification of the parties entering into the agreement, including full legal names, company registration numbers, and registered addresses
2. Background: Context of the agreement, including the supplier selection process and general intent of the parties
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Scope: Establishment of the supplier as preferred supplier and scope of products/services covered
5. Order Process: Procedures for placing, accepting, and fulfilling orders
6. Delivery Terms: Terms and conditions for delivery, including timing, location, and transfer of risk
7. Price and Payment: Pricing structure, payment terms, invoicing requirements, and price adjustment mechanisms
8. Quality Requirements: Quality standards, specifications, and quality control procedures
9. Service Levels: Performance metrics, service level requirements, and related remedies
10. Warranties: Supplier warranties regarding products/services, capacity, and compliance
11. Liability and Indemnification: Allocation of risks, limitation of liability, and indemnification obligations
12. Term and Termination: Duration of the agreement, renewal provisions, and termination rights
13. Confidentiality: Protection of confidential information and trade secrets
14. Force Majeure: Circumstances excusing performance and related procedures
15. Governing Law and Jurisdiction: Specification of Danish law as governing law and jurisdiction for disputes
16. General Provisions: Standard boilerplate provisions including notices, amendments, and assignment
1. Data Protection: Required when personal data will be processed as part of the supply relationship
2. Intellectual Property Rights: Needed when supply involves licensed materials, software, or IP-protected items
3. Environmental Compliance: Important for supplies involving environmental considerations or hazardous materials
4. Insurance: Detailed insurance requirements for high-risk or high-value supplies
5. Business Continuity: Required for critical supplies or services
6. Compliance with Laws: Detailed compliance obligations for regulated industries or products
7. Staff and Subcontractors: Needed when supplier personnel will be involved in service delivery
8. Security Requirements: Required when supplier needs access to customer systems or facilities
9. Volume Commitments: Include when there are minimum purchase or supply obligations
1. Schedule 1 - Products/Services Specification: Detailed description of products or services covered by the agreement
2. Schedule 2 - Pricing Schedule: Detailed pricing, including any volume discounts or special pricing arrangements
3. Schedule 3 - Service Levels and KPIs: Detailed service level requirements and measurement criteria
4. Schedule 4 - Order Process and Procedures: Detailed operational procedures for ordering and fulfillment
5. Schedule 5 - Technical Requirements: Technical specifications and standards for products or services
6. Schedule 6 - Contact Details: Key contacts and escalation procedures
7. Schedule 7 - Form of Purchase Order: Standard form for placing orders under the agreement
8. Schedule 8 - Reporting Requirements: Templates and requirements for regular performance reporting
9. Appendix A - Quality Management System: Details of supplier's quality management processes and certifications
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