Pregnancy Risk Assessment

Pregnancy Risk Assessment Template for Denmark

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Document background

The Pregnancy Risk Assessment is a legally required document under Danish workplace safety regulations and EU directives, designed to protect the health and safety of pregnant employees in the workplace. This assessment must be conducted as soon as an employee notifies their employer of their pregnancy and should be regularly reviewed throughout the pregnancy period. The document includes comprehensive evaluation of workplace hazards, ergonomic factors, chemical exposures, and environmental conditions that could affect pregnant workers. It establishes necessary control measures and workplace adjustments to ensure compliance with the Danish Working Environment Act and related regulations. The assessment serves as both a legal record and a practical tool for managing pregnancy-related workplace risks, requiring input from various stakeholders including occupational health professionals, line managers, and HR representatives.

Suggested Sections

1. Assessment Details: Basic information including date of assessment, assessor details, and employee information

2. Current Role Description: Detailed description of the employee's current job duties, working hours, and responsibilities

3. Physical Workplace Assessment: Evaluation of physical aspects of the work environment including ergonomic factors, standing/sitting requirements, and manual handling

4. Environmental Hazards Assessment: Assessment of workplace environmental factors such as temperature, noise, vibration, and radiation

5. Chemical Exposure Assessment: Evaluation of potential exposure to chemicals, substances, and biological agents

6. Work Pattern Assessment: Analysis of working hours, shift patterns, and break arrangements

7. Stress and Wellbeing Assessment: Evaluation of psychological factors and stress-related risks

8. Control Measures: Detailed description of existing and recommended control measures to mitigate identified risks

9. Action Plan: Specific actions required, responsibilities, and implementation timelines

10. Review and Sign-off: Details of review schedule and signatures from relevant parties

Optional Sections

1. Travel Requirements: Assessment of business travel risks and accommodations, included when the role involves regular travel

2. Remote Working Assessment: Evaluation of home working or remote working arrangements, included when applicable

3. Emergency Procedures: Special considerations for emergency evacuation and procedures, included for high-risk workplaces

4. Personal Protective Equipment: Assessment of PPE requirements and modifications needed, included for roles requiring PPE

5. Third-Party Workplace Assessment: Evaluation of risks when working at client or third-party sites, included for external-facing roles

Suggested Schedules

1. Schedule A - Risk Matrix: Standard risk assessment matrix for evaluating likelihood and severity of risks

2. Schedule B - Workplace Measurements: Technical measurements and threshold values for environmental factors

3. Schedule C - Chemical Safety Data: Detailed information about workplace chemicals and their pregnancy-related risks

4. Appendix 1 - Legal Requirements Reference: Summary of relevant Danish and EU legislative requirements

5. Appendix 2 - Adjustment Request Form: Template for requesting workplace adjustments based on assessment findings

6. Appendix 3 - Review Log: Template for recording regular reviews and updates to the assessment

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