Occupied Building Risk Assessment

Occupied Building Risk Assessment Template for Denmark

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Document background

The Occupied Building Risk Assessment is a crucial document required under Danish law to ensure the safety and regulatory compliance of buildings while in use. It becomes necessary when buildings are actively occupied for commercial, industrial, or public purposes, and must be updated periodically or when significant changes occur in building usage or structure. The assessment addresses requirements set forth by multiple Danish authorities, including the Working Environment Authority (Arbejdstilsynet) and local building regulations. It covers essential aspects such as structural safety, fire protection, environmental health, accessibility, and emergency preparedness, while documenting compliance with Danish Building Regulations 2018 (BR18) and related legislation. The document serves as a vital tool for risk management, legal compliance, and insurance purposes, helping organizations maintain safe environments for building occupants while meeting their regulatory obligations.

Suggested Sections

1. Executive Summary: Overview of key findings, risk levels identified, and critical recommendations

2. Assessment Information: Details of the assessment date, scope, building location, and assessment team members

3. Building Description: Detailed description of the building, including its purpose, occupancy levels, operating hours, and general construction characteristics

4. Methodology: Description of assessment methods, standards applied, and evaluation criteria used

5. Structural Safety Assessment: Evaluation of building's structural integrity and compliance with BR18 requirements

6. Fire Safety Analysis: Assessment of fire prevention systems, escape routes, and compliance with Fire Protection Act requirements

7. Environmental Health Assessment: Evaluation of indoor air quality, ventilation, lighting, and thermal comfort per Danish regulations

8. Accessibility Evaluation: Assessment of building accessibility features and compliance with Danish Accessibility Requirements

9. Emergency Preparedness: Review of emergency procedures, equipment, and evacuation plans

10. Risk Analysis: Detailed analysis of identified risks, their likelihood, and potential impact

11. Recommendations: Prioritized list of recommended actions to address identified risks and compliance issues

12. Conclusion: Summary of overall risk level and key action points

Optional Sections

1. Hazardous Materials Assessment: Required when building contains or processes hazardous materials

2. Noise Level Assessment: Required for buildings in industrial areas or with significant noise-generating equipment

3. Special Process Risk Assessment: Required for buildings with specialized industrial processes

4. Historical Conservation Considerations: Required for buildings with cultural or historical significance

5. Security Risk Assessment: Required for buildings with specific security requirements or sensitive operations

Suggested Schedules

1. Schedule A: Floor Plans: Detailed building floor plans highlighting risk areas, emergency exits, and safety equipment locations

2. Schedule B: Photographic Evidence: Photographs documenting identified risks and current safety measures

3. Schedule C: Technical Data: Technical specifications of safety systems and equipment

4. Schedule D: Compliance Checklist: Detailed checklist showing compliance status with relevant Danish regulations

5. Schedule E: Risk Matrix: Detailed risk assessment matrices and calculations

6. Appendix 1: Emergency Procedures: Detailed emergency response procedures and evacuation plans

7. Appendix 2: Maintenance Records: Records of safety equipment maintenance and testing

8. Appendix 3: Previous Assessment History: Summary of previous risk assessments and actions taken

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