Employee Risk Assessment

Employee Risk Assessment Template for Denmark

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Document background

The Employee Risk Assessment is a legally mandated document under Danish Working Environment Act and EU regulations, essential for all organizations operating in Denmark that employ workers. This document serves as a systematic tool for identifying, evaluating, and managing workplace risks to ensure employee safety and health. It must be reviewed and updated at least every three years or whenever significant changes occur in the workplace. The assessment covers various risk categories including physical hazards, ergonomic factors, chemical exposures, and psychosocial aspects, with specific attention to Danish regulatory requirements and standards. It forms the foundation for workplace safety planning and must be accessible to employees and workplace safety representatives.

Suggested Sections

1. Administrative Information: Document control information including date of assessment, revision number, and responsible persons

2. Workplace Description: Overview of the workplace, departments, and work areas covered by the assessment

3. Assessment Methodology: Description of the methods and tools used to conduct the risk assessment

4. Physical Hazard Identification: Assessment of physical workplace hazards including machinery, noise, vibration, lighting, and temperature

5. Ergonomic Risk Factors: Analysis of workstation setup, manual handling, repetitive movements, and posture-related risks

6. Chemical and Biological Hazards: Evaluation of exposure to hazardous substances, chemicals, and biological agents

7. Psychosocial Work Environment: Assessment of stress factors, workload, workplace relationships, and organizational factors

8. Risk Evaluation Matrix: Systematic evaluation of identified risks including likelihood and severity ratings

9. Control Measures: Existing and proposed measures to control identified risks

10. Action Plan: Detailed plan for implementing additional control measures, including responsibilities and timelines

11. Review and Monitoring: Schedule and procedures for reviewing and updating the risk assessment

Optional Sections

1. Special Risk Groups: Assessment of risks for pregnant workers, young workers, or workers with specific needs - include when these worker groups are present

2. Remote Work Assessment: Evaluation of risks associated with remote working arrangements - include when remote work is permitted

3. Night Work Assessment: Specific assessment of risks related to night work - include when night shifts are performed

4. Seasonal Work Considerations: Assessment of risks specific to seasonal variations - include for outdoor work or seasonal operations

5. Emergency Response Procedures: Specific emergency procedures based on risk assessment - include for high-risk workplaces

6. Contractor Management: Assessment of risks related to contractor activities - include when contractors are regularly present

Suggested Schedules

1. Risk Assessment Forms: Blank and completed risk assessment forms used in the evaluation

2. Hazard Identification Checklists: Detailed checklists used for identifying workplace hazards

3. Workplace Inspection Records: Documentation of physical workplace inspections

4. Employee Consultation Records: Records of employee input and consultation during the assessment process

5. Technical Measurements: Results of any technical measurements (noise levels, air quality, etc.)

6. Risk Matrix Guidelines: Detailed guidelines for using the risk evaluation matrix

7. Control Measure Documentation: Detailed specifications for control measures

8. Training Requirements: Specific training needs identified through the risk assessment

9. Medical Surveillance Requirements: Requirements for health monitoring based on identified risks

10. Review Schedule: Detailed schedule for periodic review and updates of the assessment

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