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Office Termination Letter Template for Switzerland

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Key Requirements PROMPT example:

Office Termination Letter

"I need an Office Termination Letter for our company's early exit from a 5-year lease in Zurich due to business relocation, with the termination to take effect on March 31, 2025; we need to ensure compliance with Swiss law regarding early termination provisions."

Document background
The Office Termination Letter is a crucial document used in Swiss commercial property relations when either a tenant or landlord wishes to end an office lease agreement. It must comply with Swiss federal law, particularly the Swiss Code of Obligations (OR), and relevant cantonal regulations. This document is typically used when a business is relocating, downsizing, or closing operations, or when a landlord needs to terminate the lease for legitimate reasons. The letter must be properly formatted and include specific information required by Swiss law, such as clear identification of the parties and property, explicit termination date, and reference to the original lease agreement. It serves as official documentation of the termination notice and helps ensure a smooth transition process while protecting both parties' legal rights.
Suggested Sections

1. Header Information: Full legal names and addresses of both parties, property address, date, and reference numbers

2. Subject Line: Clear indication that this is a termination notice for the specific office lease

3. Lease Reference: Details of the current lease agreement including date of original agreement and any amendments

4. Formal Notice of Termination: Clear statement of termination and the effective date

5. Legal Basis: Reference to relevant clause in lease agreement and/or Swiss Code of Obligations

6. Key Dates: Termination date, final inspection date, and key handover arrangements

7. Property Return Requirements: Conditions for returning the property, including cleaning and restoration obligations

8. Closing: Professional closing, signature block, and contact information for further communication

Optional Sections

1. Security Deposit: Include when addressing the return of security deposit and conditions for its release

2. Outstanding Payments: Include when there are any pending rent payments or utility bills to be settled

3. Fixtures and Fittings: Include when there are specific requirements regarding installed fixtures or tenant improvements

4. Early Termination Details: Include when the termination is before the regular end of the lease period

5. Forwarding Address: Include when providing new contact details for future correspondence

6. Utility Transfer: Include when addressing the transfer or termination of utility contracts

Suggested Schedules

1. Property Condition Report: Current condition assessment and documentation of any damage or wear and tear

2. Inventory List: List of any furniture, fixtures, or equipment to be removed or transferred

3. Outstanding Payments Schedule: Detailed list of any pending payments or reconciliations required

4. Inspection Checklist: Checklist for final property inspection and handover requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses














Relevant Industries

Real Estate

Professional Services

Financial Services

Technology

Healthcare

Retail

Manufacturing

Construction

Consulting

Legal Services

Education

Non-Profit Organizations

Government and Public Sector

Media and Entertainment

Relevant Teams

Legal

Operations

Facilities Management

Administration

Finance

Real Estate

Corporate Services

Procurement

Risk Management

Executive Leadership

Relevant Roles

Facility Manager

Office Manager

Chief Financial Officer

Real Estate Manager

Property Manager

Operations Director

Administrative Manager

Legal Counsel

Company Secretary

Business Operations Manager

Relocation Manager

Chief Operating Officer

Real Estate Director

Corporate Services Manager

Procurement Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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