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Event Vendor Agreement

Event Vendor Agreement Template for Switzerland

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Key Requirements PROMPT example:

Event Vendor Agreement

"I need an Event Vendor Agreement for a food truck operator who will be providing services at our three-day summer festival in Zurich from July 15-17, 2025, with specific emphasis on Swiss food safety regulations and sustainable packaging requirements."

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Document background
The Event Vendor Agreement is essential for any organization hosting events in Switzerland that requires third-party vendor services. This document is specifically designed to comply with Swiss federal and cantonal laws, particularly the Swiss Code of Obligations, while addressing the practical aspects of vendor management at events. It is commonly used for various event types, from corporate conferences to public festivals, and can be adapted for different vendor categories including food service, equipment rental, or entertainment providers. The agreement typically includes detailed specifications for service delivery, safety requirements, insurance obligations, and operational guidelines, while incorporating necessary provisions for compliance with Swiss commercial, safety, and public gathering regulations. This document is particularly important for risk management and establishing clear operational parameters in the Swiss event industry context.
Suggested Sections

1. Parties: Identification of the event organizer and vendor, including full legal names, addresses, and registration details

2. Background: Context of the agreement, brief description of the event, and the purpose of the vendor relationship

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of products/services to be provided by the vendor

5. Event Details: Specific information about the event, including dates, times, and location

6. Vendor Obligations: Key responsibilities and requirements for the vendor, including setup, operation, and breakdown

7. Organizer Obligations: Responsibilities of the event organizer, including provision of space and facilities

8. Fees and Payment Terms: Financial terms, including pricing, payment schedule, and payment methods

9. Insurance and Liability: Required insurance coverage and allocation of risks between parties

10. Term and Termination: Duration of the agreement and circumstances for termination

11. Compliance with Laws: Obligation to comply with relevant Swiss laws, regulations, and permits

12. Governing Law and Jurisdiction: Specification of Swiss law as governing law and jurisdiction for disputes

Optional Sections

1. Food Safety and Hygiene: Required for food vendors, detailing specific requirements under Swiss food safety regulations

2. Alcoholic Beverage Service: Required for vendors serving alcohol, including licensing and service requirements

3. Staff Requirements: Details of staffing obligations and compliance with Swiss labor laws

4. Intellectual Property: Protection and usage rights for branding and promotional materials

5. Exclusivity Rights: Terms for any exclusive rights granted to the vendor

6. Sustainability Requirements: Environmental standards and waste management obligations

7. Force Majeure: Provisions for unforeseen circumstances preventing event execution

8. Data Protection: Required if vendor will handle personal data, ensuring FADP compliance

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed description of products/services, including quantities and specifications

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, charges, and payment terms

3. Schedule 3 - Event Layout and Vendor Location: Maps and specifications of vendor space allocation

4. Schedule 4 - Operating Times and Setup Schedule: Detailed timeline for setup, operation, and breakdown

5. Schedule 5 - Equipment and Facilities List: Inventory of equipment provided by each party

6. Schedule 6 - Required Permits and Licenses: List of necessary permits and responsibilities for obtaining them

7. Appendix A - Insurance Requirements: Detailed insurance specifications and coverage requirements

8. Appendix B - Health and Safety Guidelines: Safety protocols and emergency procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions














































Clauses



































Relevant Industries

Events & Entertainment

Hospitality

Food & Beverage

Retail

Sports & Recreation

Corporate Services

Tourism

Media & Production

Technology Services

Exhibition & Trade Shows

Relevant Teams

Legal

Events

Procurement

Operations

Risk Management

Compliance

Vendor Management

Finance

Supply Chain

Commercial

Relevant Roles

Event Manager

Procurement Manager

Vendor Relations Coordinator

Legal Counsel

Operations Director

Contract Administrator

Event Planning Specialist

Risk Management Officer

Compliance Manager

Venue Manager

Supply Chain Manager

Festival Director

Exhibition Coordinator

Corporate Events Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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