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Event Hosting Agreement

Event Hosting Agreement Template for Switzerland

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Key Requirements PROMPT example:

Event Hosting Agreement

"I need an Event Hosting Agreement under Swiss law for a three-day international technology conference to be held at our hotel in Geneva from March 15-17, 2025, with specific provisions for technical equipment installation and multiple breakout rooms."

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Document background
The Event Hosting Agreement serves as the primary contractual document between venue providers and event organizers in Switzerland, establishing a legally binding framework for temporary venue usage. This agreement is essential whenever an organization or individual seeks to host events in commercial, cultural, or public venues, requiring careful consideration of Swiss federal and cantonal regulations. The document addresses crucial aspects such as venue specifications, pricing, operational requirements, liability allocation, and compliance with local safety standards. It is particularly important in the Swiss context due to specific regulatory requirements regarding public gatherings, noise regulations, and safety standards that vary by canton. The agreement typically includes detailed provisions for insurance, force majeure, and dispute resolution, while accommodating both standard venue services and additional requirements such as catering or technical support.
Suggested Sections

1. Parties: Identification and details of the venue owner/operator and the event organizer

2. Background: Context of the agreement and brief description of the event and venue

3. Definitions: Definitions of key terms used throughout the agreement

4. Event Details: Specific details about the event including date, time, duration, and type

5. Venue Specifications: Description of the venue, areas included, and facilities provided

6. Fees and Payment Terms: Pricing, payment schedule, deposits, and additional charges

7. Obligations of the Venue: Responsibilities of the venue owner including provision of facilities, staff, and services

8. Obligations of the Event Organizer: Responsibilities of the event organizer including compliance with regulations and venue rules

9. Insurance and Liability: Required insurance coverage and allocation of liability between parties

10. Cancellation and Postponement: Terms and conditions for cancellation or postponement by either party

11. Force Majeure: Provisions for unforeseen circumstances preventing event execution

12. Governing Law and Jurisdiction: Specification of Swiss law application and jurisdiction for disputes

13. Notices: Process and contact details for formal communications between parties

14. General Provisions: Standard contractual clauses including severability and entire agreement

Optional Sections

1. Catering Services: Terms for food and beverage services if provided by the venue

2. Technical Services: Provisions for audio-visual equipment and technical support if required

3. Security Services: Requirements and arrangements for event security if needed

4. Intellectual Property: Rights and permissions regarding event content and recordings

5. Sponsorship and Advertising: Rules regarding sponsor visibility and advertising at the venue

6. Accommodation: Terms for accommodation if the venue includes hotel facilities

7. Parking Arrangements: Specific provisions for parking facilities and management

8. Covid-19 or Health Safety Measures: Special health and safety requirements if applicable

Suggested Schedules

1. Schedule 1 - Venue Layout and Specifications: Detailed floor plans, capacity information, and technical specifications

2. Schedule 2 - Event Timeline: Detailed schedule including setup, event, and breakdown times

3. Schedule 3 - Price List: Detailed breakdown of all charges, fees, and optional extras

4. Schedule 4 - Technical Requirements: Specific technical specifications and equipment requirements

5. Schedule 5 - Catering Menu and Pricing: If applicable, menu options and associated costs

6. Schedule 6 - Insurance Requirements: Detailed insurance specifications and minimum coverage requirements

7. Schedule 7 - Venue Rules and Regulations: Specific venue policies, procedures, and safety regulations

8. Schedule 8 - Contact List: Key contacts from both parties with roles and contact details

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















































Clauses




































Relevant Industries

Hospitality

Events Management

Entertainment

Corporate Services

Tourism

Sports and Recreation

Cultural and Arts

Education

Professional Services

Real Estate

Food and Beverage

Media and Broadcasting

Relevant Teams

Legal

Operations

Events Management

Facilities Management

Sales

Business Development

Risk and Compliance

Property Management

Customer Relations

Technical Services

Finance

Marketing

Relevant Roles

Events Manager

Venue Manager

Operations Director

Facilities Manager

Legal Counsel

Contract Administrator

Risk Manager

Sales Director

Business Development Manager

Conference Services Manager

Event Coordinator

Compliance Officer

Property Manager

Customer Relations Manager

Technical Services Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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