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Event Services Agreement Template for Switzerland

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Key Requirements PROMPT example:

Event Services Agreement

"I need an Event Services Agreement for a major tech conference we're organizing in Zurich in March 2025, which will include international speakers and require complex AV setup, simultaneous translation services, and comprehensive data protection provisions for handling attendee information."

Document background
The Event Services Agreement is a crucial document for establishing professional event management relationships in Switzerland. It is designed for use when engaging external event management services or providing such services to clients, covering everything from corporate conferences to private celebrations. The agreement ensures compliance with Swiss legal requirements, including the Swiss Code of Obligations and cantonal event regulations, while providing a clear framework for service delivery, risk management, and commercial terms. It addresses key aspects such as service scope, payment structures, liability allocation, insurance requirements, and cancellation terms, making it suitable for both simple and complex event arrangements. This document is particularly important in the Swiss context where precise contractual terms and regulatory compliance are paramount.
Suggested Sections

1. Parties: Identification and details of the service provider and the client

2. Background: Context of the agreement and brief description of the event services required

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of event services to be provided

5. Term and Timing: Duration of the agreement and key event dates

6. Fees and Payment Terms: Service fees, payment schedule, and invoicing requirements

7. Client Obligations: Responsibilities and obligations of the client

8. Service Provider Obligations: Core responsibilities and service standards of the provider

9. Cancellation and Postponement: Terms for event cancellation or postponement, including notice periods and financial implications

10. Insurance and Liability: Insurance requirements and limitation of liability provisions

11. Confidentiality: Protection of confidential information and trade secrets

12. Data Protection: Compliance with Swiss data protection laws and data handling procedures

13. Force Majeure: Provisions for unforeseen circumstances preventing event execution

14. Termination: Grounds and process for agreement termination

15. Governing Law and Jurisdiction: Confirmation of Swiss law application and jurisdiction

Optional Sections

1. Intellectual Property Rights: Required when the services include content creation, photography, or branded materials

2. Staffing Requirements: Needed when the service provider is responsible for event personnel

3. Health and Safety: Essential for large-scale events or those with specific safety requirements

4. Sponsorship and Marketing: Include when the event involves sponsor management or marketing obligations

5. Technical Requirements: Necessary for events with significant technical components like audio-visual services

6. Catering Services: Include when food and beverage services are part of the scope

7. Security Services: Required for events requiring specific security arrangements

8. Permits and Licenses: Include when specific permits are needed from local authorities

9. Sustainability Requirements: Include when environmental impact management is required

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of all services to be provided

2. Schedule 2 - Fee Schedule: Detailed pricing, payment milestones, and additional costs

3. Schedule 3 - Event Timeline: Detailed project plan including key milestones and deadlines

4. Schedule 4 - Venue Details: Specific venue information and requirements

5. Schedule 5 - Equipment List: Inventory of equipment to be provided or required

6. Schedule 6 - Contact Details: Key personnel and emergency contacts from both parties

7. Schedule 7 - Insurance Requirements: Specific insurance types and coverage levels required

8. Appendix A - Terms and Conditions: Standard terms and conditions for event services

9. Appendix B - Health and Safety Guidelines: Safety protocols and emergency procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












































Clauses









































Relevant Industries

Events and Entertainment

Hospitality

Corporate Services

Education

Non-Profit

Government

Tourism

Technology

Financial Services

Healthcare

Retail

Professional Services

Relevant Teams

Legal

Operations

Events

Marketing

Procurement

Risk Management

Compliance

Finance

Business Development

Project Management

Relevant Roles

Event Manager

Operations Director

Marketing Manager

Procurement Manager

Legal Counsel

Contract Manager

Business Development Manager

Conference Coordinator

Project Manager

Venue Manager

Corporate Events Planner

Chief Operating Officer

Risk Manager

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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