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Venue Hire Agreement
"I need a Venue Hire Agreement for my corporate conference center in Zurich, which includes provisions for technical equipment rental and in-house catering services, with specific emphasis on corporate event requirements and multimedia facilities usage."
1. Parties: Identification of the venue owner/operator and the hirer, including full legal names, addresses, and registration details if applicable
2. Background: Brief context of the agreement and purpose of the venue hire
3. Definitions: Definitions of key terms used throughout the agreement, including 'Venue', 'Hire Period', 'Permitted Use', etc.
4. Hire Grant: Specific details of what is being hired, including exact areas of the venue covered by the agreement
5. Hire Period: Duration of hire, including specific dates and times for access and vacation
6. Hire Fee and Payment Terms: Details of fees, payment schedule, deposit requirements, and payment methods
7. Hirer's Obligations: Comprehensive list of hirer's responsibilities including venue use, safety, capacity limits, and conduct
8. Venue Owner's Obligations: Responsibilities of the venue owner including maintenance, access, and basic services provided
9. Insurance and Liability: Insurance requirements and allocation of risks between parties
10. Termination: Circumstances under which either party may terminate the agreement and consequences
11. Force Majeure: Provisions for unforeseen circumstances preventing venue use
12. Governing Law and Jurisdiction: Confirmation of Swiss law application and jurisdiction for disputes
13. Notices: How formal communications between parties should be made and delivered
1. Catering Provisions: Required when the venue provides catering services or when external catering is permitted
2. Technical Equipment: Needed when the venue provides audio-visual or other technical equipment for use
3. Alcohol Service: Required when alcohol will be served at the venue, including licensing requirements
4. Security Requirements: For larger venues or events requiring specific security arrangements
5. Noise Management: Required for venues in residential areas or where noise restrictions apply
6. Merchandising Rights: Needed for venues where goods may be sold during events
7. Advertising and Promotion: When specific rules about event promotion or venue branding apply
8. Parking Arrangements: Required when the venue includes parking facilities or has specific parking requirements
1. Schedule 1 - Venue Plan: Detailed floor plan showing hired areas, emergency exits, and key facilities
2. Schedule 2 - Hire Fee Schedule: Breakdown of all fees, including optional services and equipment hire
3. Schedule 3 - Technical Specifications: Details of available equipment, power supply, and technical capabilities
4. Schedule 4 - House Rules: Venue-specific rules and operational requirements
5. Schedule 5 - Cleaning Checklist: Required condition for venue return and cleaning responsibilities
6. Schedule 6 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels
7. Appendix A - Emergency Procedures: Safety protocols and emergency contact information
8. Appendix B - Permitted Use Guidelines: Detailed description of allowed activities and any restrictions
Authors
Events and Entertainment
Hospitality
Corporate Services
Real Estate
Cultural and Arts
Sports and Recreation
Education
Non-Profit
Tourism
Food and Beverage
Legal
Operations
Events Management
Facilities Management
Sales
Risk and Compliance
Property Management
Customer Relations
Business Development
Health and Safety
Facility Manager
Events Coordinator
Venue Operations Manager
Legal Counsel
Property Manager
Events Director
Compliance Officer
Risk Manager
Sales Manager
Operations Director
Contract Administrator
Business Development Manager
Event Safety Officer
Customer Relations Manager
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