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Event Vendor Agreement
"I need an Event Vendor Agreement for a catering company that will be providing food and beverage services at our three-day tech conference in March 2025, with specific requirements for food safety, liability insurance, and payment schedules."
1. Parties: Identification of the event organizer and vendor, including legal business names and contact information
2. Background: Brief context of the agreement, including event details and purpose of vendor engagement
3. Definitions: Key terms used throughout the agreement defined for clarity
4. Scope of Services: Detailed description of products/services to be provided by the vendor
5. Term and Termination: Duration of agreement and conditions for termination
6. Payment Terms: Pricing, payment schedule, and related financial terms
7. Insurance and Liability: Required insurance coverage and liability allocation
8. General Terms: Standard legal provisions including governing law and dispute resolution
1. Intellectual Property Rights: Provisions regarding IP ownership and usage rights - include when vendor will create or use protected content
2. Exclusivity: Terms regarding vendor's ability to work with other events - include when requiring exclusive vendor arrangements
3. Force Majeure: Provisions for unforeseeable circumstances - particularly important for outdoor events or high-value contracts
4. Sustainability Requirements: Environmental and waste management obligations - include for events with specific environmental commitments
1. Schedule A - Service Specifications: Detailed breakdown of services/products to be provided
2. Schedule B - Pricing Schedule: Detailed pricing breakdown and payment milestones
3. Schedule C - Insurance Requirements: Specific insurance coverage requirements and limits
4. Schedule D - Event Details: Specific event information including dates, times, and locations
5. Schedule E - Health and Safety Requirements: Specific health, safety, and compliance requirements
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