Trade Reference Letters are essential business documents used in Belgium when companies need to verify the creditworthiness and business reliability of potential partners or clients. This document type is commonly requested during credit applications, tender processes, or when establishing new significant business relationships. A Trade Reference Letter provides insights into a company's payment history, business conduct, and reliability based on existing or past commercial relationships. Under Belgian law, these letters must comply with the Commercial Code (Code de Commerce/Wetboek van Koophandel) and data protection regulations, particularly when sharing business information. The document's content typically reflects the Belgian business culture's emphasis on detailed documentation and formal business communications, while adhering to EU privacy standards.
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1. Letterhead and Date: Company letterhead including full legal name, address, and contact details, along with the current date
2. Recipient Details: Full name and address of the recipient organization requesting the reference
3. Reference Line: Clear subject line indicating this is a trade reference for the specific company
4. Introduction: Opening paragraph confirming the purpose of the letter and the relationship with the company being referenced
5. Business Relationship Details: Information about the duration and nature of the business relationship
6. Payment History: Details about the company's payment behavior, typical payment terms, and credit limits if applicable
7. Current Standing: Statement about the current status of the business relationship and any outstanding matters
8. Closing Statement: Professional closing with offer to provide additional information if needed
9. Signature Block: Name, title, and contact information of the authorized person providing the reference
1. Transaction Volume: Include when specifically requested or when demonstrating the scale of business relationship is important
2. Specific Project References: Add when the business relationship involved significant projects that are relevant to mention
3. Product/Service Quality Statement: Include when specifically requested or when the quality of goods/services provided is particularly noteworthy
4. Financial Figures: Add when explicitly authorized to share specific financial information and when relevant to the purpose of the reference
5. Dispute Resolution History: Include if there's a history of successfully resolved disputes that demonstrates good business practices
1. Payment History Summary: Detailed summary of payment history over a specific period, if requested and authorized
2. Transaction Record: Summary of significant transactions or projects, if relevant and authorized to share
3. Authorization Form: Written authorization from the referenced company to share specific information, when required
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Wholesale Trade
Retail
Construction
Professional Services
Financial Services
Technology
Healthcare
Logistics and Transportation
Energy
Telecommunications
Real Estate
Agriculture
Mining and Resources
Hospitality
Education
Relevant Teams
Finance
Accounts Receivable
Legal
Commercial
Credit Control
Business Development
Procurement
Risk Management
Treasury
Sales
Customer Relations
Relevant Roles
Chief Financial Officer
Finance Director
Credit Controller
Accounts Receivable Manager
Commercial Director
Business Development Manager
Procurement Manager
Contract Manager
Legal Counsel
Company Secretary
Treasury Manager
Financial Controller
Risk Manager
Sales Director
Customer Relations Manager
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