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The Professional Referral Letter is a crucial document in Belgian professional practice, used when a professional needs to refer a client or patient to another qualified specialist or service provider. This document type is essential in ensuring continuity of care and professional services while maintaining clear communication between practitioners. It must comply with Belgian privacy laws, including GDPR and the Belgian Privacy Act, and should be written in the appropriate official language based on the region (Dutch, French, or German). The Professional Referral Letter includes detailed client information, reason for referral, current assessment, and specific service requests, serving as both a formal introduction and a professional handover document. It's particularly important in healthcare and professional services sectors where coordinated care and service delivery are essential.

1. Letterhead: Professional's or organization's complete contact information, including registration numbers and professional credentials

2. Date and Reference: Current date and any relevant reference numbers or identifiers

3. Recipient Details: Complete name, professional title, and contact information of the professional being referred to

4. Subject Line: Clear indication that this is a professional referral and basic identifier of the case/client

5. Introduction: Brief introduction of the referring professional and the purpose of the referral

6. Client/Patient Information: Essential identifying information about the client/patient, including relevant reference numbers

7. Reason for Referral: Clear explanation of why the referral is being made and what specific services are being requested

8. Professional Assessment: Summary of current situation, relevant history, and any important findings

9. Closure: Professional closing statement, including any specific requests or suggested timeline

10. Signature Block: Professional's signature, name, title, and relevant registration numbers