The Standard Employment Agreement is the primary document used to formalize employment relationships in Belgium. It should be used when hiring any employee under Belgian law, whether for indefinite or fixed-term duration. The agreement must comply with the Employment Contracts Act of 1978 and related legislation, including sector-specific collective bargaining agreements. This document includes essential terms such as job description, working hours, remuneration, benefits, and termination provisions, while ensuring compliance with Belgian linguistic requirements and GDPR regulations. It serves as a crucial tool for establishing clear expectations and legal obligations between employers and employees, providing protection for both parties while maintaining alignment with Belgian employment law requirements.
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1. Parties: Identification of the employer and employee with complete legal names and addresses
2. Background: Brief context of the employment relationship and agreement purpose
3. Definitions: Key terms used throughout the agreement
4. Position and Duties: Job title, role description, and main responsibilities
5. Duration and Start Date: Whether fixed-term or indefinite duration, and employment start date
6. Work Location: Primary workplace location and any flexibility provisions
7. Working Hours: Standard working hours, schedule, and overtime provisions
8. Remuneration: Base salary, payment frequency, and method of payment
9. Benefits: Mandatory benefits including holiday pay, sick leave, and other statutory benefits
10. Annual Leave: Annual vacation entitlement and conditions
11. Illness and Incapacity: Procedures for reporting illness and sick pay provisions
12. Confidentiality: Obligations regarding company confidential information
13. Data Protection: GDPR compliance and handling of personal data
14. Termination: Notice periods and termination procedures as per Belgian law
15. Governing Law: Confirmation of Belgian law application and jurisdiction
16. Language: Specification of official language version as per Belgian language laws
1. Probationary Period: Terms of probationary period if applicable (only for specific categories of employees)
2. Mobility Clause: For roles requiring travel or potential location changes
3. Company Car: Terms of company car provision if applicable
4. Non-Competition: Non-compete provisions where legally permitted and necessary
5. Intellectual Property: IP assignment provisions for creative or technical roles
6. Commission Structure: For sales or performance-based roles
7. Flexible Working: For roles with hybrid or remote working arrangements
8. Training Obligations: For roles requiring specific training or certification maintenance
9. Stock Options: For companies offering employee stock options
10. International Travel: For roles requiring international travel or assignments
1. Job Description: Detailed description of role, responsibilities, and reporting lines
2. Compensation Details: Breakdown of salary components and benefits
3. Company Policies: Key workplace policies the employee must adhere to
4. Benefit Plans: Details of insurance, pension, and other benefit schemes
5. Code of Conduct: Company's code of conduct and ethical guidelines
6. IT Policy: Rules regarding use of company IT systems and equipment
7. Expense Policy: Guidelines for business expense claims and reimbursement
8. Working Time Registration: Procedures for recording working hours
9. Privacy Notice: Detailed GDPR-compliant privacy notice for employees
10. Safety Regulations: Workplace safety rules and procedures
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