The Hourly Invoice document is essential for professionals and businesses providing services in Belgium on a time-based billing model. It is specifically designed to comply with Belgian VAT regulations, particularly Article 5 of the Royal Decree No. 1 of 29 December 1992, and relevant accounting laws. This document type is commonly used by consultants, freelancers, and professional service providers who need to bill clients based on hours worked. The Hourly Invoice includes mandatory elements such as VAT information, detailed time tracking, service descriptions, and payment terms, while also providing flexibility for different service types and rates. It serves as both a billing instrument and a legal record of services rendered, ensuring compliance with Belgian tax authorities and accounting requirements while maintaining clear documentation of the business relationship between parties.
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1. Invoice Header: Contains invoice number, date, and unique identifier
2. Supplier Details: Full legal name, address, VAT number, registration numbers, and bank details of the service provider
3. Client Details: Full legal name, billing address, and VAT number (if applicable) of the client
4. Service Description: Clear description of services provided, including the period of service
5. Time and Rate Details: Breakdown of hours worked, hourly rate, and subtotal
6. VAT Calculation: Applied VAT rate and calculated VAT amount
7. Total Amount: Total invoice amount including VAT in EUR
8. Payment Terms: Due date and payment instructions
9. Legal Notices: Mandatory legal statements required under Belgian law
1. Purchase Order Reference: Include when client has provided a PO number or reference
2. Project Reference: When work relates to a specific project or contract reference
3. Special VAT Remarks: For specific VAT situations (reverse charge, exemptions, etc.)
4. Discount Section: When applicable discounts are being applied
5. Currency Exchange: When invoice amounts need to be displayed in multiple currencies
6. Late Payment Terms: Additional details about interest and recovery costs for late payments
1. Timesheet: Detailed breakdown of hours worked per day/task
2. Work Description: Detailed description of tasks performed during the billing period
3. Rate Card: Breakdown of different hourly rates if multiple rates apply
4. Expenses Breakdown: If reimbursable expenses are included in the invoice
5. Supporting Documents: Any required supporting documentation for the worked hours or expenses
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Consulting
Information Technology
Legal Services
Financial Services
Engineering
Creative Industries
Construction
Healthcare Services
Education and Training
Management Consulting
Marketing and Communications
Research and Development
Technical Services
Business Advisory
Relevant Teams
Finance
Accounting
Legal
Administration
Billing
Operations
Project Management
Consulting
Professional Services
Client Services
Accounts Receivable
Compliance
Tax
Business Operations
Contract Management
Relevant Roles
Consultant
Freelancer
Accountant
Legal Counsel
Project Manager
IT Specialist
Business Analyst
Financial Advisor
Engineer
Creative Professional
Training Specialist
Technical Consultant
Management Consultant
Healthcare Professional
Research Analyst
Marketing Consultant
HR Consultant
Education Professional
Administrative Officer
Billing Specialist
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