The Hourly Invoice Template is designed for businesses and professionals operating in England and Wales who provide services charged at an hourly rate. This document type ensures compliance with UK billing requirements while providing a clear, professional format for detailing time-based services. The template includes essential elements such as VAT considerations, payment terms, and detailed time breakdowns, making it suitable for both B2B and B2C transactions. It's particularly useful when regular billing is required for ongoing services and needs to meet the requirements of the Value Added Tax Act 1994 and other relevant UK legislation.
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1. Invoice Header: Company details, logo, invoice number, date, and VAT registration number (if applicable)
2. Client Information: Client's full name, company details, billing address, and contact information
3. Service Details: Description of services provided including agreed hourly rates and any reference to underlying agreements
4. Time Breakdown: Itemized list of hours worked with dates, descriptions of work performed, and applicable rates
5. Payment Summary: Subtotal, VAT calculation (if applicable), and total amount due in clear format
6. Payment Terms: Payment due date, accepted payment methods, and late payment interest terms
1. VAT Registration: Section for VAT registration details and calculations - required only for VAT-registered businesses
2. Purchase Order Reference: Section for client's purchase order number and related procurement references
3. Discount Information: Details of any applicable discounts, special rates, or promotional adjustments
4. Additional Notes: Space for special instructions, additional terms, or project-specific references
1. Detailed Time Logs: Comprehensive breakdown of time spent on specific tasks with dates and descriptions
2. Expense Details: Itemized list of reimbursable expenses with receipts and justifications
3. Service Level Agreement Reference: Reference to applicable SLA terms and any variations from standard rates
Relevant legal definitions
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