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The Alumni Recommendation Letter is a crucial document in both academic and professional contexts, serving as a formal endorsement of an individual's qualifications, character, and achievements. Under Belgian jurisdiction, these letters must carefully balance detailed personal assessments with privacy considerations, particularly in light of GDPR requirements. The document typically includes the recommender's professional credentials, their relationship with the alumni, specific examples of the candidate's achievements, and a formal endorsement. Alumni Recommendation Letters are commonly used for job applications, academic admissions, fellowship applications, or professional certifications. The content must be truthful and objective, as the recommender could face potential liability under Belgian civil law for misleading statements. Special attention must be paid to data protection regulations when storing and transmitting these letters, especially when they're shared across borders within the EU.

1. Letter Header: Contains recommender's professional details, institution affiliation, contact information, and date

2. Addressee Information: If directed to a specific institution or employer, their details and address

3. Opening Statement: Introduction of the recommender and their qualification to provide the recommendation

4. Relationship Context: Explanation of how and for how long the recommender has known the alumni

5. Character and Competency Assessment: Detailed evaluation of the alumni's skills, achievements, and personal qualities

6. Specific Examples: Concrete instances demonstrating the alumni's capabilities and achievements

7. Closing Endorsement: Strong statement of recommendation and willingness for further contact

8. Signature Block: Formal closing, signature, and professional title of the recommender