An Accounting Invoice is a fundamental business document required for all commercial transactions in Belgium. It serves multiple purposes: as a legally required document for VAT reporting, as proof of transaction for accounting purposes, and as a payment request document. Belgian law requires specific elements to be included in every invoice, such as a unique sequential number, VAT identification numbers, and detailed tax breakdowns. The document must comply with both Belgian national legislation (including the BTW-Wetboek/Code de la TVA) and European Union directives. It is essential for maintaining proper business records, ensuring tax compliance, and facilitating business transactions in the Belgian market. The invoice must be retained for at least 7 years according to Belgian document retention requirements.
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1. Invoice Header: Company logo, invoice number, date of issue, and document type identification
2. Seller Information: Legal company name, address, VAT number, registration numbers, contact details
3. Customer Information: Client's legal name, billing address, VAT number (if applicable), customer reference
4. Invoice Details: Description of goods/services, quantities, unit prices, subtotals
5. VAT Breakdown: Detailed breakdown of VAT rates applied and amounts
6. Payment Information: Total amount, payment terms, due date, bank account details, payment reference
7. Legal Notices: Mandatory legal mentions required by Belgian law including late payment terms
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order
2. Delivery Information: Required when goods are physically delivered, including delivery address and date
3. Special VAT Regime Notice: Required when using special VAT regimes like reverse charge or intra-community supply
4. Discount Terms: Include when offering early payment or volume discounts
5. Project Reference: Include when the invoice relates to a specific project or contract
6. Contact Person Details: Include when there's a specific contact person for invoice queries
7. Currency Exchange Information: Required when invoice is in a currency other than EUR
1. Timesheet: Detailed breakdown of hours worked (for service-based invoices)
2. Delivery Note: Copy of signed delivery confirmation (for goods)
3. Specification Sheet: Detailed description of products or services provided
4. VAT Exemption Certificate: Supporting documentation for VAT-exempt transactions
5. Price Calculation Details: Breakdown of complex price calculations or special rates applied
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Information Technology
Healthcare
Education
Financial Services
Real Estate
Hospitality
Transportation
Agriculture
Energy
Telecommunications
Consulting
Legal Services
Engineering
Media and Entertainment
Relevant Teams
Finance
Accounting
Accounts Receivable
Accounts Payable
Sales Administration
Tax
Treasury
Credit Control
Billing
Revenue
Commercial Operations
Financial Control
General Administration
Relevant Roles
Accountant
Bookkeeper
Financial Controller
Accounts Receivable Clerk
Accounts Payable Clerk
Finance Manager
Tax Specialist
Billing Coordinator
Credit Controller
Finance Director
Account Manager
Sales Administrator
Business Owner
Office Manager
Financial Analyst
Audit Manager
Treasury Manager
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