An Accounting Invoice is a fundamental business document used in the Netherlands for requesting payment for goods or services provided. It must comply with Dutch fiscal legislation, particularly the VAT Act (Wet op de omzetbelasting 1968) and EU VAT Directive 2006/112/EC. The document serves multiple purposes: it acts as a payment request, provides tax documentation, and serves as an accounting record. Required elements include the invoice date, unique invoice number, business details including VAT numbers, itemized descriptions of goods or services, applicable VAT rates, and payment terms. Under Dutch law, invoices must be retained for at least 7 years and may be subject to audit by tax authorities. The document is crucial for both the issuer's and recipient's tax administration and financial record-keeping.
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1. Invoice Header: Company logo, invoice number, date, and document type identification
2. Sender Details: Legal business name, address, VAT number, KvK (Chamber of Commerce) number, and contact information
3. Recipient Details: Client's legal name, billing address, and if applicable, their VAT number
4. Invoice Details: Invoice date, due date, payment terms, reference numbers, and purchase order number if applicable
5. Service/Product Description: Itemized list of products or services, quantities, unit prices, and descriptions
6. Financial Summary: Subtotal, VAT amounts (specified per rate), and total amount due
7. Payment Information: Bank account details, IBAN, BIC/SWIFT, and accepted payment methods
8. Terms and Conditions: Basic payment and delivery terms, reference to full terms if applicable
1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process
2. Delivery Details: Include for product deliveries, showing shipping address and delivery date
3. Project Reference: Include when the invoice relates to a specific project or contract
4. Currency Exchange Information: Include when invoice is in a currency other than EUR, showing exchange rate and date
5. VAT Reverse Charge Notice: Include for B2B transactions within EU where reverse charge mechanism applies
6. Discount Information: Include when early payment or other discounts are offered
1. Timesheet Attachment: Detailed breakdown of hours worked (for service-based invoices)
2. Delivery Note: Proof of delivery documentation for physical goods
3. Specification Sheet: Detailed breakdown of services or products when main invoice contains summary only
4. VAT Calculation Details: Detailed breakdown of VAT calculations when multiple rates or special VAT rules apply
Relevant legal definitions
Clauses
Relevant Industries
Retail
Professional Services
Manufacturing
Technology
Construction
Healthcare
Education
Financial Services
Hospitality
Real Estate
Consulting
Transportation
Agriculture
Energy
Telecommunications
Relevant Teams
Finance
Accounting
Accounts Receivable
Accounts Payable
Treasury
Tax
Administration
Procurement
Operations
Credit Control
Relevant Roles
Accountant
Finance Manager
Accounts Receivable Specialist
Accounts Payable Specialist
Financial Controller
Bookkeeper
Tax Specialist
Finance Director
Business Owner
Office Manager
Billing Coordinator
Credit Controller
Treasury Manager
Financial Analyst
Procurement Manager
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