The Confidentiality Agreement For Visitors serves as a critical risk management tool for organizations hosting external parties on their premises. This document, governed by U.S. federal and state laws, is essential when visitors may be exposed to sensitive information, trade secrets, or proprietary technology during their visit. It establishes clear expectations regarding confidentiality, defines what constitutes confidential information, and outlines the legal consequences of unauthorized disclosure. Organizations commonly use this agreement for vendor visits, facility tours, audits, or when hosting potential business partners.
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1. Parties: Identifies the company/organization (host) and the visitor, including full legal names and addresses
2. Background: Brief context explaining why the visitor is entering the premises and the need for confidentiality
3. Definitions: Defines key terms including 'Confidential Information', 'Premises', 'Visit Period', and 'Permitted Purpose'
4. Confidentiality Obligations: Core obligations regarding non-disclosure and protection of confidential information
5. Term and Survival: Duration of the agreement and which obligations survive termination
6. Return of Materials: Requirements for returning or destroying confidential materials
7. Signature Block: Space for dates and signatures of both parties
1. Security Procedures: Specific procedures for accessing and handling sensitive information when visiting high-security facilities
2. Photography/Recording Restrictions: Restrictions on taking photos or making recordings in facilities with sensitive visual information or proprietary equipment
3. Export Control Compliance: Provisions regarding export control regulations for technology subject to export controls
4. Governing Law and Jurisdiction: Specifies applicable law and courts for interstate or international visitors
1. Visit Details Schedule: Schedule of visit dates, times, and areas to be accessed
2. Security Procedures Appendix: Detailed security protocols and procedures
3. Visitor Badge Protocols: Instructions for visitor identification and badge usage
4. Emergency Procedures: Safety and emergency protocols specific to the facility
Relevant legal definitions
Clauses
Relevant Industries
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