The Confidentiality Agreement For Visitors is essential for organizations operating in the Philippines that need to protect their confidential information while maintaining necessary business interactions with external parties. This document is typically used when contractors, consultants, auditors, or other business visitors require access to company premises where they might be exposed to sensitive information. The agreement ensures compliance with Philippine legislation, particularly the Data Privacy Act of 2012 and the Intellectual Property Code, while providing clear guidelines for visitor conduct and information handling. It includes specific provisions for visitor identification, access restrictions, security protocols, and confidentiality obligations, making it suitable for various business contexts from manufacturing facilities to corporate offices.
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1. Parties: Identifies the organization (disclosing party) and the visitor (receiving party), including complete legal names and addresses
2. Background: Brief context explaining the purpose of the visit and why confidential information needs to be protected
3. Definitions: Defines key terms including 'Confidential Information', 'Visit Period', 'Premises', and 'Authorized Purpose'
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of the visit
5. Confidentiality Obligations: Core obligations regarding non-disclosure, non-use, and protection of confidential information
6. Security Measures: Specific measures the visitor must follow while on premises to protect confidential information
7. Return or Destruction of Information: Requirements for handling any confidential information after the visit
8. Duration and Survival: Period of confidentiality obligations and which provisions survive after the visit
9. Breach and Remedies: Consequences of breaching the agreement and available remedies
10. Governing Law and Jurisdiction: Specifies Philippine law as governing law and defines jurisdiction for disputes
1. Photography and Recording: Include when visitors may have devices capable of recording or photography, prohibiting such activities
2. Accompanying Persons: Include when visitors may bring others, extending obligations to accompanying persons
3. Intellectual Property Rights: Include when visitors may be exposed to patented technology or trade secrets
4. Data Privacy Compliance: Include when personal data processing may occur during the visit
5. Export Control: Include when dealing with international visitors or technology subject to export controls
6. Security Clearance: Include for high-security facilities requiring specific clearance procedures
1. Schedule 1 - Visitor Details: Contains visitor's personal information, visit dates, and purpose
2. Schedule 2 - Restricted Areas: List of specific areas the visitor is authorized to access
3. Schedule 3 - Security Protocols: Detailed security procedures and protocols to be followed during the visit
4. Appendix A - Acknowledgment Form: Form to be signed confirming receipt of security briefing and understanding of obligations
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Healthcare
Financial Services
Research and Development
Defense
Pharmaceuticals
Telecommunications
Energy
Professional Services
Relevant Teams
Legal
Security
Facilities Management
Human Resources
Compliance
Information Security
Operations
Risk Management
Administration
Corporate Governance
Relevant Roles
Facility Manager
Security Manager
Legal Counsel
Compliance Officer
Human Resources Director
Information Security Officer
Operations Manager
Risk Manager
Corporate Secretary
Reception Supervisor
Administrative Manager
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