The Confidentiality Agreement For Visitors serves as a critical legal safeguard for organizations operating in New Zealand who receive external visitors to their premises. This document is essential when visitors may be exposed to confidential information, trade secrets, or sensitive operational details during their visit. It ensures compliance with New Zealand privacy laws while protecting the organization's intellectual property and confidential information. The agreement is commonly used for vendor visits, audits, facility tours, consultant engagements, and other situations where external parties need temporary access to secure areas or sensitive information. The document includes specific provisions for visitor identification, permitted activities, restricted areas, and confidentiality obligations, all framed within New Zealand's legal context.
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1. Parties: Identifies the organization (host) and the visitor, including their legal names and addresses
2. Background: Brief context explaining why the visitor is entering into the agreement and the purpose of their visit
3. Definitions: Defines key terms including 'Confidential Information', 'Premises', 'Visit Period', and other relevant terms
4. Scope of Confidentiality: Clearly outlines what information is considered confidential and protected under the agreement
5. Visitor Obligations: Details the specific obligations of the visitor regarding confidential information, including non-disclosure and security measures
6. Permitted Uses: Specifies any permitted uses of the confidential information, if any
7. Duration of Obligations: Specifies how long the confidentiality obligations remain in effect
8. Return of Information: Requirements for returning or destroying any confidential information the visitor may have accessed
9. Breach and Remedies: Outlines consequences of breaching the agreement and available remedies
10. General Provisions: Standard boilerplate clauses including governing law, jurisdiction, and entire agreement
1. Photography and Recording: Used when there's a need to specifically prohibit or regulate photography, video, or audio recording on premises
2. Electronic Devices: Include when there are specific rules about bringing or using electronic devices in certain areas
3. Intellectual Property: Added when the visitor may be exposed to patents, trademarks, or other IP that needs specific protection
4. Security Procedures: Include when visitors need to follow specific security protocols or procedures
5. Group Visits: Used when the agreement needs to cover multiple visitors from the same organization
6. Emergency Procedures: Include when visitors need to be aware of specific emergency protocols
7. Non-Solicitation: Added when there's a need to prevent visitor from soliciting employees or customers
1. Schedule 1 - Restricted Areas: List of specific areas within the premises that the visitor may or may not access
2. Schedule 2 - Types of Confidential Information: Detailed categorization of confidential information that may be encountered during the visit
3. Schedule 3 - Visit Details: Specific details about the visit including date, time, purpose, and authorized company representatives
4. Appendix A - Security Protocols: Detailed security procedures and protocols that must be followed during the visit
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Research and Development
Healthcare
Financial Services
Defense
Energy
Mining
Pharmaceuticals
Biotechnology
Aerospace
Education
Government
Telecommunications
Professional Services
Relevant Teams
Legal
Security
Facilities Management
Reception
Human Resources
Operations
Administration
Risk and Compliance
Information Security
Executive Office
Relevant Roles
Facility Manager
Security Director
Operations Manager
Legal Counsel
Compliance Officer
Reception Coordinator
Human Resources Manager
Executive Assistant
Site Supervisor
Information Security Officer
Research Director
Project Manager
Office Manager
Administrative Coordinator
Risk Manager
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