The Confidentiality Agreement For Visitors is a critical document used when external parties need to access premises or information that requires protection under Indonesian law. This agreement is essential for organizations seeking to protect their confidential information, trade secrets, and sensitive data while hosting visitors for various purposes such as site visits, audits, or temporary access. The document ensures compliance with Indonesian regulations, particularly the Personal Data Protection Law (Law No. 27 of 2022) and Trade Secrets Law (Law No. 30 of 2000), while establishing clear obligations and consequences for breach. It is designed to be straightforward enough for practical implementation in visitor management processes while maintaining robust legal protection for the host organization.
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1. Parties: Identification of the host organization and the visitor, including complete legal names and addresses
2. Background: Brief context explaining the purpose of the visit and need for confidentiality
3. Definitions: Clear definitions of key terms including 'Confidential Information', 'Visit', 'Premises', and 'Authorized Purpose'
4. Purpose of Visit: Specific details about the authorized purpose and scope of the visit
5. Confidentiality Obligations: Core obligations regarding non-disclosure, non-use, and protection of confidential information
6. Security Procedures: Specific procedures the visitor must follow while on premises
7. Duration of Obligations: Period for which confidentiality obligations remain in force
8. Return of Materials: Requirements for returning or destroying any confidential information or materials
9. Breach and Remedies: Consequences of breaching the agreement and available remedies
10. Governing Law: Specification of Indonesian law as governing law and jurisdiction
1. Photography and Recording: Used when visitors may need to or are prohibited from taking photos or recordings
2. Electronic Devices: Include when specific rules about electronic devices are needed
3. Group Visitors: Added when the agreement covers multiple visitors from the same organization
4. Intellectual Property Rights: Include when visit involves exposure to patents, trademarks, or other IP
5. Export Control: Used when confidential information may be subject to export control regulations
6. Data Protection: Include when visit involves access to personal data under Indonesian PDP Law
1. Schedule 1 - Visitor Details: Details of the visitor including ID/passport number, visit dates, and contact information
2. Schedule 2 - Authorized Areas: List of specific areas/facilities the visitor is authorized to access
3. Schedule 3 - Security Procedures: Detailed security protocols and procedures to be followed
4. Appendix A - Acknowledgment Form: Form to be signed by visitor acknowledging receipt and understanding of the agreement
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Research and Development
Healthcare
Financial Services
Defense
Energy
Pharmaceuticals
Education
Government Facilities
Data Centers
Telecommunications
Automotive
Mining
Chemical Industry
Relevant Teams
Legal
Security
Facilities Management
Reception
Human Resources
Risk Management
Compliance
Information Security
Operations
Administrative Support
Corporate Secretariat
Data Protection
Relevant Roles
Legal Counsel
Facility Manager
Security Manager
Compliance Officer
Risk Manager
Operations Director
Human Resources Manager
Information Security Officer
Front Desk Supervisor
Reception Manager
Corporate Secretary
Chief Security Officer
Data Protection Officer
Site Administrator
Visitor Management Coordinator
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