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Soft Termination Letter
"Need a Soft Termination Letter for a senior software engineer being let go due to restructuring, with a 2-month notice period starting March 1, 2025, including outplacement services and a positive reference letter."
1. Date and Address Block: Formal letter heading with date, recipient's name, designation and address
2. Subject Line: Clear indication of letter's purpose using appropriate terminology (e.g., 'Re: Conclusion of Employment')
3. Acknowledgment of Service: Recognition of employee's contribution, tenure, and positive aspects of their employment
4. Reason for Termination: Professional and clear explanation of circumstances leading to termination, aligned with Employment Act requirements
5. Notice Period: Statement of notice period, last working day, and any garden leave arrangements
6. Handover Requirements: Specific instructions for knowledge transfer, ongoing projects, and role transition
7. Final Payments: Overview of final salary, unused leave, and other entitled payments
8. Closing: Professional closing with signature block and company details
1. Support Offerings: Optional section detailing career transition support or counseling services when provided by the company
2. Reference Provision: Section offering reference letter or future references when company policy allows
3. Outplacement Services: Details of career transition assistance programs when available
4. Non-Compete Reminder: Reminder of existing non-compete obligations when applicable under employment contract
5. Confidentiality Obligations: Reminder of ongoing confidentiality obligations when relevant to the role
1. Benefits Summary Schedule: Detailed breakdown of final payments, benefits, and entitlements
2. Handover Checklist: Comprehensive list of tasks, projects, and responsibilities to be transferred
3. Exit Procedures: Document outlining company exit process, including return of company property and system access termination
4. Final Settlement Calculation: Detailed calculation of all final payments including pro-rated bonuses and leave encashment
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