��������Ƶ

The Soft Termination Letter is a crucial document in Philippine employment practice, used when companies need to end employment relationships in a professional and considerate manner. This document type is particularly relevant in situations where the termination is due to business circumstances, reorganization, or non-performance issues that don't warrant a strict termination approach. The letter must adhere to Philippine Labor Code requirements and DOLE regulations while maintaining a balanced tone that acknowledges the employee's contributions and dignity. It typically includes comprehensive information about separation benefits, transition periods, and final settlements, all structured within local legal frameworks. The Soft Termination Letter serves as both a legal document and a communication tool, helping to minimize potential disputes while ensuring compliance with Philippine employment laws.

1. Letter Date and Address Block: Complete date and recipient's contact details including name, position, and business address

2. Subject Line: Clear indication that this is regarding employment status/transition

3. Salutation: Professional greeting to the employee

4. Opening Statement: Reference to previous discussions or context leading to this letter

5. Main Purpose: Clear but gentle statement of the termination decision and primary reasons

6. Effective Date: Specific date when the employment relationship will end

7. Transition Period Details: Information about the notice period and expectations during this time

8. Final Pay and Benefits: Overview of separation pay, unused leave, and other entitlements

9. Company Property: Instructions regarding return of company assets and materials

10. Closing Statement: Professional conclusion with appreciation for service and best wishes

11. Signature Block: Sender's name, title, and signature space