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Job Abandonment Letter Template for Singapore

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Key Requirements PROMPT example:

Job Abandonment Letter

"Need a Job Abandonment Letter for an employee who hasn't shown up for work since January 15, 2025, with documentation of three unsuccessful contact attempts and specification that all company equipment must be returned within 5 business days."

Document background
The Job Abandonment Letter is a crucial document in Singapore's employment framework, used when an employee has ceased reporting to work without proper notification or authorization. Under Singapore law, job abandonment typically occurs when an employee is absent for more than 2 consecutive working days without approval or communication. The letter documents the unauthorized absence, communication attempts, and formal termination of employment. It must comply with the Employment Act, MOM guidelines, and Tripartite Guidelines on Wrongful Dismissal. This document helps protect employers from potential wrongful termination claims while ensuring proper documentation of the abandonment circumstances.
Suggested Sections

1. Letter Header: Company letterhead, date, and addressee details

2. Employment Details: Employee's position, department, and employment start date

3. Absence Documentation: Dates and duration of unauthorized absence

4. Communication Attempts: Record of attempts to contact the employee

5. Termination Statement: Clear statement of employment termination due to job abandonment

6. Legal Basis: Reference to relevant employment terms and legislation

Optional Sections

1. Final Payment Details: Information about final salary and benefits, used when immediate payment is being processed

2. Return of Company Property: List of company property to be returned, used when employee has company assets

3. Appeal Process: Information about appeal procedures, used when company policy allows appeals

Suggested Schedules

1. Attendance Records: Documentation of unauthorized absences

2. Communication Log: Records of attempts to contact the employee

3. Final Payment Statement: Detailed breakdown of final payment and any deductions

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering dismissal definitions, notice periods, salary obligations, and record-keeping requirements

Employment Claims Act 2016: Legislation establishing procedures for employment disputes and the jurisdiction of Employment Claims Tribunals in Singapore

Tripartite Guidelines on Wrongful Dismissal: Guidelines covering fair termination practices, job abandonment definitions, documentation requirements, and proper communication procedures

Ministry of Manpower (MOM) Guidelines: Official guidelines defining job abandonment (typically 2+ days absence without notice), required steps before declaring abandonment, and documentation requirements

Personal Data Protection Act 2012 (PDPA): Legislation governing the handling of employee personal information and data protection obligations in Singapore

Employment Contract Terms: Individual contract terms that may specify company-specific policies on attendance, absence, and termination procedures

Company Policies: Internal policies regarding attendance, unauthorized absence, and communication procedures

Communication Records: Documentation of all attempts to contact the employee before declaring job abandonment

Reasonable Accommodation Requirements: Considerations for circumstances requiring special accommodation before declaring job abandonment

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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