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Cancellation Confirmation Letter Template for Singapore

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Key Requirements PROMPT example:

Cancellation Confirmation Letter

"I need a Cancellation Confirmation Letter for terminating a software subscription service agreement with immediate effect, including details about prorated refunds and the return of licensed materials by March 15, 2025."

Document background
The Cancellation Confirmation Letter is a crucial document in Singapore's business landscape, used to formally acknowledge and document the termination of contractual relationships. This document serves multiple purposes: it confirms receipt of a cancellation request, establishes the effective date of termination, outlines any remaining obligations, and provides clear documentation for both parties' records. Under Singapore law, such written confirmation helps prevent future disputes and ensures compliance with contractual and statutory requirements. The letter typically includes reference to the original agreement, cancellation terms, and any applicable refund or final payment details.
Suggested Sections

1. Letter Header: Date, recipient details, reference numbers and address details

2. Contract Reference: Details of the original contract being cancelled including date, parties, and contract reference number

3. Cancellation Statement: Clear and unambiguous statement confirming the cancellation and its effective date

4. Next Steps: Clear outline of any actions required by either party following the cancellation

5. Closing: Standard letter closing, signature block and contact information

Optional Sections

1. Outstanding Obligations: Section detailing any remaining payments or duties that need to be fulfilled by either party

2. Refund Information: Details of any refunds due, including amount, method and timing of payment

3. Dispute Resolution: Information about handling any unresolved issues or disputes related to the cancellation

4. Return of Property: Instructions regarding the return of any physical items, documents, or property

Suggested Schedules

1. Original Cancellation Request: Copy of the initial cancellation request received from the requesting party

2. Payment Records: Documentation of any payments made or refunds due in relation to the cancellation

3. Contract Extract: Relevant sections from the original contract regarding cancellation terms and conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions













Clauses













Industries

Contract Act 1872: Primary legislation governing contract formation, execution, and termination in Singapore

Electronic Transactions Act: Governs electronic communications and digital signatures in contractual relationships

Consumer Protection (Fair Trading) Act: Protects consumer interests and regulates fair trading practices in Singapore

Consumer Protection (Trade Descriptions and Safety Requirements) Act: Ensures accurate trade descriptions and safety standards in consumer transactions

Sale of Goods Act: Regulates contracts for the sale of goods and related transactions

Supply of Services Act: Governs the provision of services and related contractual obligations

Evidence Act: Regulates the admissibility and handling of written communications as evidence

Limitation Act: Sets time limits for legal actions and claims arising from contract termination

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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