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Cancellation Confirmation Letter
"I need a Cancellation Confirmation Letter for terminating a software subscription service agreement with immediate effect, including details about prorated refunds and the return of licensed materials by March 15, 2025."
1. Letter Header: Date, recipient details, reference numbers and address details
2. Contract Reference: Details of the original contract being cancelled including date, parties, and contract reference number
3. Cancellation Statement: Clear and unambiguous statement confirming the cancellation and its effective date
4. Next Steps: Clear outline of any actions required by either party following the cancellation
5. Closing: Standard letter closing, signature block and contact information
1. Outstanding Obligations: Section detailing any remaining payments or duties that need to be fulfilled by either party
2. Refund Information: Details of any refunds due, including amount, method and timing of payment
3. Dispute Resolution: Information about handling any unresolved issues or disputes related to the cancellation
4. Return of Property: Instructions regarding the return of any physical items, documents, or property
1. Original Cancellation Request: Copy of the initial cancellation request received from the requesting party
2. Payment Records: Documentation of any payments made or refunds due in relation to the cancellation
3. Contract Extract: Relevant sections from the original contract regarding cancellation terms and conditions
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