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Audit Balance Confirmation Letter Template for Singapore

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Key Requirements PROMPT example:

Audit Balance Confirmation Letter

"Need an Audit Balance Confirmation Letter for our Singapore manufacturing company to verify accounts receivable balances with our top 5 customers, to be completed before our March 2025 year-end audit by KPMG."

Document background
The Audit Balance Confirmation Letter is a critical component of the external audit process in Singapore, providing independent verification of financial information. Used primarily during annual audits, this document enables auditors to obtain direct confirmation of account balances, transactions, and arrangements from third parties such as banks, customers, or suppliers. The letter must comply with Singapore Standards on Auditing (SSA 505) and is designed to enhance the reliability of audit evidence. It serves as a key control mechanism in verifying the accuracy of financial statements and detecting potential misstatements or fraudulent activities.
Suggested Sections

1. Letterhead Information: Auditor's firm details, letterhead, date, reference number and professional credentials

2. Recipient Details: Name, designation and address of the entity being requested for confirmation

3. Subject Line: Clear identification of the audit client and period under review

4. Balance Details: Specific amounts and accounts requiring confirmation as of the specified date

5. Response Instructions: Clear directions on how to complete and return the confirmation, including deadlines

6. Authorization Statement: Client's explicit authorization for the recipient to release information to auditors

Optional Sections

1. Additional Account Details: Required when confirming multiple accounts or complex financial arrangements

2. Specific Transaction Details: Used when requiring confirmation of specific transactions within the period

3. Compliance Statements: Required for regulated entities or specific industry requirements under MAS guidelines

4. Confidentiality Notice: Additional privacy and confidentiality requirements under PDPA 2012

Suggested Schedules

1. Confirmation Form: Standardized form for the recipient to complete with balance confirmations

2. Account Statement: Detailed statement of accounts requiring confirmation

3. Authorization Letter: Separate authorization letter from the client when required by recipient

4. Reply Instructions: Detailed instructions for completing and returning the confirmation, including contact details

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Industries

Companies Act (Cap. 50): Primary legislation governing corporate entities in Singapore, including requirements for financial statements and audit procedures

Accountants Act (Cap. 2): Legislation regulating the accounting profession in Singapore and establishing the framework for professional accounting services

Evidence Act (Cap. 97): Legislation governing the admissibility of evidence, including audit confirmations, in legal proceedings

SSA 505: Singapore Standard on Auditing for External Confirmations, providing guidance on obtaining and using external confirmations as audit evidence

SSA 500: Singapore Standard on Auditing for Audit Evidence, establishing requirements for what constitutes sufficient and appropriate audit evidence

SSA 230: Singapore Standard on Auditing for Audit Documentation, outlining requirements for proper documentation of audit procedures

ACRA Regulations: Regulatory requirements set by the Accounting and Corporate Regulatory Authority for audit practices in Singapore

ISCA Guidelines: Professional guidelines issued by the Institute of Singapore Chartered Accountants for audit practices

SSQC 1: Singapore Standard on Quality Control, establishing quality control requirements for firms performing audits

Personal Data Protection Act 2012: Legislation governing the collection, use, and disclosure of personal data in Singapore

Banking Act (Cap. 19): Legislation governing banking operations and financial information handling in Singapore

MAS Guidelines: Regulatory guidelines issued by the Monetary Authority of Singapore for financial institutions and their audits

SGX Listing Requirements: Requirements set by the Singapore Exchange for listed companies, including audit and confirmation procedures

Code of Corporate Governance: Guidelines establishing principles and best practices in corporate governance for Singapore companies

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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