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The Cancellation Confirmation Letter is a crucial business document used in the German legal context to formally acknowledge and document the termination of a contractual relationship. This document is typically issued in response to a cancellation request from a customer, client, or business partner, serving as official confirmation that the request has been received and processed. The letter must comply with German Civil Code requirements, particularly regarding form and content specifications. It typically includes essential details such as the original contract reference, effective termination date, and any final obligations or settlement terms. This document is particularly important as it provides legal certainty for both parties and helps prevent future disputes about the termination's validity or timing. The Cancellation Confirmation Letter also serves as an important record for accounting, legal, and administrative purposes, often required for audit trails and compliance documentation.

1. Sender Details: Full company name, address, and contact information of the sender

2. Recipient Details: Full name and address of the recipient

3. Date: Date of the confirmation letter

4. Subject Line: Clear reference to the cancellation confirmation and relevant contract/account numbers

5. Contract Reference: Specific details of the original contract being cancelled, including contract date and type

6. Cancellation Acknowledgment: Clear statement acknowledging receipt of the cancellation request and its date

7. Effective Date: Explicit statement of when the cancellation takes effect

8. Final Arrangements: Information about any final payments, refunds, or account settlements