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Business Confirmation Letter for Singapore

Business Confirmation Letter Template for Singapore

A Business Confirmation Letter under Singapore law is a formal written document that confirms the terms and conditions of a business arrangement or agreement between two or more parties. Governed by Singapore's Contract Law and related legislation, this document serves as written evidence of the agreed terms, timelines, and specific details of a business transaction or arrangement. It provides legal certainty and clarity while maintaining the efficiency of business operations in Singapore's commercial environment.

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What is a Business Confirmation Letter?

The Business Confirmation Letter is commonly used in Singapore's business environment to document and formalize business arrangements. It serves as a clear record of agreed terms, helping prevent misunderstandings and providing a reference point for future dealings. This document typically includes key business terms, timelines, financial arrangements, and other relevant details specific to the transaction. Under Singapore law, while less formal than a full contract, it still carries legal weight and should be drafted with attention to detail and clarity.

What sections should be included in a Business Confirmation Letter?

1. Date and Reference: Current date and reference number for the confirmation letter

2. Recipient Information: Full name, designation, company name and complete address of the recipient

3. Subject Line: Clear and concise description of the business arrangement being confirmed

4. Opening Statement: Formal introduction and purpose of the letter

5. Business Terms: Detailed confirmation of the agreed business arrangements, including key terms and conditions

6. Timeline and Duration: Specific dates, deadlines, and duration of the business arrangement

7. Closing Statement: Professional closing with any call to action or next steps

8. Signature Block: Name, title, and signature of the authorized representative

What sections are optional to include in a Business Confirmation Letter?

1. Payment Terms: Details of payment arrangements, terms, and conditions when financial transactions are involved

2. Confidentiality Statement: Statement regarding the confidential nature of the arrangement and handling of sensitive information

3. Compliance Statement: Reference to relevant regulatory requirements or compliance matters specific to the business arrangement

4. Contact Information: Designated contact persons and their details for future correspondence

What schedules should be included in a Business Confirmation Letter?

1. Price Schedule: Detailed breakdown of prices, rates, or fees associated with the business arrangement

2. Product/Service Specifications: Technical details, scope of services, or product specifications

3. Supporting Documentation: Copies of referenced documents, certificates, or previous correspondence

4. Terms and Conditions: Standard terms and conditions applicable to the business arrangement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Publisher

Ƶ

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions












Clauses














Industries

Contract Law (Chapter 53A): Primary legislation governing contract formation, validity, and enforcement in Singapore. Covers fundamental principles of offer, acceptance, consideration, and intention to create legal relations.

Electronic Transactions Act: Governs electronic communications and digital signatures, providing legal recognition and framework for electronic transactions and records.

Companies Act (Chapter 50): Regulates corporate entities and their operations in Singapore, including their capacity to enter into contracts and business arrangements.

Misrepresentation Act: Provides remedies for false statements made during contract formation that induced parties to enter into the agreement.

Unfair Contract Terms Act: Controls the use of unfair terms in contracts, particularly those that attempt to exclude or restrict liability.

Competition Act: Ensures fair competition and regulates anti-competitive practices that might affect business arrangements.

Personal Data Protection Act (PDPA): Governs the collection, use, and disclosure of personal data in business transactions and agreements.

Consumer Protection (Fair Trading) Act: Protects consumer interests and regulates unfair practices in business-to-consumer transactions.

Stamp Duties Act: Requires certain documents and agreements to be stamped and appropriate duties paid to be legally effective.

CISG: United Nations Convention on Contracts for International Sale of Goods, applicable to international business transactions involving Singapore parties.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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