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The Business Confirmation Letter is a crucial document in New Zealand's business environment, commonly used to formalize verbal agreements or clarify terms discussed in meetings or negotiations. This document type serves as an intermediate step between informal communications and full contracts, providing a clear written record of business arrangements while maintaining professional relationships. Used across various industries and company sizes, it typically includes key terms, timelines, and deliverables agreed upon by the parties. Under New Zealand law, particularly the Contract and Commercial Law Act 2017 and the Fair Trading Act 1986, these letters can have legal significance and should be drafted with attention to accuracy and clarity. The document is particularly valuable in situations where a full contract may be unnecessary but written confirmation of business terms is desired for record-keeping and clarity.

1. Letter Header: Company letterhead, date, reference number, and recipient's full contact details

2. Subject Line: Clear indication of the purpose of the letter (e.g., 'Confirmation of Business Arrangement')

3. Opening Statement: Professional greeting and reference to previous discussions or meetings

4. Purpose Confirmation: Clear statement confirming the specific business arrangement or agreement

5. Key Terms: Summary of the main points agreed upon, including any financial terms, timelines, or deliverables

6. Next Steps: Clear outline of what happens next and any immediate actions required

7. Closing Statement: Professional closing with invitation to contact if any clarification is needed

8. Signature Block: Full signature details including name, title, and company details